Administrative Assistant I

Posting Details

Position Information

Job Number
CLA00546P

Position Title
Administrative Assistant I 55%

Position Type
Classified Part Time

Percentage Employee
55%

Number of Months Assignment
12

Starting Date
As soon as possible

Current Work Schedule

Monday thru Friday 22 hours a week TBD (days and hours subject to change depending on district needs).

Salary Range
26

Salary

$2,738.52- $3,503.24 monthly - Successful candidate will start at step 1 except in cases where District deems appropriate.

Shift Differential

FLSA
Non-Exempt

Location
Main Campus

Department
Kinesiology and Athletics (Dept)

Open Date
05/14/2025

Closing Date
05/28/2025

Open Until Filled

About Rio Hondo College

About Río Hondo College
Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths
Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College's 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students' success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor's degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team and excellent athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Basic Function

Under the direction of an administrator or manager, performs a variety of routine administrative responsibilities including but not limited to extraction and gathering of data to process information on behalf of an office, department, or assigned program(s).

Representative Duties

1. Assists in the day-to-day activities and workflow of an office, department, or assigned program; performs administrative responsibilities in support of the area of assignment. E

2. Plans, schedules, and performs a wide variety of routine administrative responsibilities in support of an assigned office, department, and/or program; schedules a variety of appointments, meetings, or scheduled events; may apply various codes related to type of appointment. E

3. Serves as the first point of contact; answers inquiries and provides information utilizing various modalities including but not limited to in-person, phone, email, chat, and video conferencing to respond to requests regarding programs, college procedures, and activities related to the area of assignment. E

4. Receives and responds to a variety of requests for information of specialized or confidential nature from District officials, faculty, students, and external institutions, agencies, or organizations; utilized discretion and judgement in the explanation of District rules, regulations, policies, and procedures. E

5. Updates, maintains, and prepares standard forms and documents from notes, rough drafts, written, or verbal instructions. E

6. Updates, maintains, and sorts various department or program materials such as lists, logs and office, department, and/or program files, filing systems, records, and reference materials; assembles and files data in specialized files and records; maintains confidentiality of records and information. E

7. Reviews and edits documents, records, forms, and other materials for accuracy, completeness, and compliance in accordance with established procedures and standards. E

8. Operates a variety of office machines including but not limited to computers, computer software applications, programs, and databases, peripheral hardware and equipment. E

9. Extracts, gathers, and compiles information and simple statistical data from various sources; updates and maintains standard reports as directed. E

10. Assists with coordinating, planning, and scheduling of special events related to the area of assignment, including but not limited to vendor, contractor, and/or performer contact, informational collateral, facility rental, and event support as needed; update, maintain, and distribute event materials through digital and/or online webpages or platforms. E

11. Performs a variety of clerical and administrative responsibilities in support of the department's day-to-day activities and/or operations utilizing a variety of communication modalities including but not limited to answers and responds to phone calls, emails, text messages, and chat platforms; opens, screens, and distributes mail and correspondence; photocopies documents and requests duplication services; ensures maintenance and repairs of assigned work areas, facilities, or equipment; enters various requests for services from IT, Facilities, and Maintenance; contacts vendors for equipment service, when needed; follows-up with vendors to ensure satisfactory completion of requests; may perform simple repairs or maintenance to standard office equipment. E

12. Performs a variety of accounting functions including but not limited to creating and submitting purchase orders (POs), requisitions, timekeeping reports, and requests for reimbursement. E

13. May schedule student appointments and assist students with completion and submission of program and/or office forms depending on the area of assignment. E

14. May provide work direction to student assistants, student workers, and short-term, temporary staff.

15. May serve and participate in a variety of college, department, and/or District trainings, meetings, and/or committees, as requested.

16. Performs related duties that support the overall objective of the position.

The Americans with Disabilities Act (ADA) requires us to identify the essential duties/functions of the position. We have indicated those duties with an E on the job description.

Knowledge and Abilities

KNOWLEDGE OF:

• District and college policies, procedures, rules, and regulations related to the area of assignment.

• California Education Code and Title V as it relates to the area of assignment.

• Federal Educational Rights and Privacy Act (FERPA).

• Federal, state, and local laws, codes, rules, and regulations related to the area of responsibility.

• Campus departments, programs, resources, and services available to students and staff.

• Best practices and procedures on use of various office equipment.

• Correct English usage, grammar, spelling, punctuation, and vocabulary.

• Effective communication techniques and interpersonal skills using tact, patience, and courtesy.

• Organizations and resources available from the surrounding, diverse communities.

• Computer software programs, applications, databases, and Enterprise Resource Planning (ERP) systems; computer hardware and peripheral equipment related to the area of the assignment.

• Operation of a variety of office machines including personal computers, hardware, and peripherals.

• Record-keeping, filing, file sharing, and filing system methods and techniques.

• Modern office practices, procedures, methods, and techniques.

• Effective communication skills both verbally and in writing.

• Type at an acceptable rate of speed based on the requirements of the position.

• Proper telephone etiquette.

• Correct English usage, grammar, spelling, punctuation, and vocabulary.

• Interpersonal skills using tact, patience, and courtesy.

• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

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