Position Information Are you a highly-organized, detail-oriented individual with strong communication skills? TxDOT is seeking an Administrative Assistant for the Fort Bend Area Office located in Rosenberg, Texas. This role will support the office in all administrative needs including providing front desk/phone support, preparing correspondence, managing office equipment and supplies, maintaining schedules, and other essential duties. If being the front face for a dynamic office interests you, apply to become part of the TxDOT family.
Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance ERS (texas.gov)
Position Description Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties: - Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
- Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
- Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
- Maintains records and inventories of materials, supplies and equipment.
- Prepares and distributes correspondence.
- Receives, sorts, opens, evaluates content, and distributes mail.
- Enters and retrieves data on a computer.
- Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
- Processes receipts and invoices for payment.
- Performs other job responsibilities as assigned.
Minimum Qualifications: Education: High School Grad or Equivalent in general high school studies .
Experience: None
Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle.
Competencies: - Some knowledge of:
- Automated record-keeping methods
- Applicable computer systems and applications
- Inventory/stock control procedures
- Some skill in:
- Maintaining effective working relationships with others
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
- Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
- Preparing and maintaining confidential and sensitive records, files, and reports
- Ability to:
- Follow verbal and written instructions
Physical Requirements and Working Conditions: - Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
- Sitting - prolonged periods of time
- Repetitive Motion - substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading
Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)