Administrative Assistant I

Location : Orlando, FL
Job Type: Full Time
Job Number: 25-00351
Department: Communications
Opening Date: 04/18/2025
Closing Date: 4/28/2025 3:00 PM Eastern
Hiring Salary: Salary Range: $39,145/yr - $60,153/yr. Starting rate of pay may vary based on factors including, but not limited to, education, training, and/or experience.

JOB SUMMARY
SALARY RANGE: $39,145/yr - $60,153/yr. Starting rate of pay may vary based on factors including, but not limited to, education, training, and/or experience.

MINIMUM REQUIREMENTS & ESSENTIAL FUNCTIONS
Provides administrative support for Captains, Lieutenants, and Civilian equivalents.

MINIMUM QUALIFICATIONS AND ABILITIES:

• At least 18 years of age.
• Must be able to comprehend and communicate fluently in verbal and written English.
• U.S. Citizen or possess a current permanent resident card.
• Clean criminal history; any arrest history will be individually evaluated.
• No illegal drug usage within the past year. Other drug usage will be evaluated on a case by case basis.
• High school diploma or general education degree (GED) AND two (2) years related experience and/or relevant training.
• Depending on assignment, it may be required to obtain FCIC/NCIC certification within one (1) year of employment and/or become a Public Notary within six (6) months of employment.
• Ability to prepare and draft a variety of documents, including routine and non-routine correspondence, memos, reports, and other materials. Receive, sort, and route incoming mail and electronic correspondence.
• Ability to schedule and coordinate appointments, meetings, interviews, and related activities to ensure smooth operations.
• Ability to receive and screen telephone calls and visitors, determining the level of attention required; either redirect to appropriate personnel or handle independently.
• Ability to assist staff with project as needed, which may include taking dictation and transcribing meeting minutes.
• Ability to process and verify payroll and overtime submissions for accuracy and compliance.
• Ability to maintain monthly and annual statistical data as required by the assigned role.
• Ability to process reimbursement requisitions, reconcile accounts quarterly, and may assist in tracking and monitoring budgets.
• Ability to perform general clerical duties, including ordering office supplies, photocopying, filing, and collating documents.
• Ability to compile, organize, and maintain various documents, such as legal files and public records requests, ensuring accuracy and accessibility.
• Ability to log information into computer systems as needed for tracking and record-keeping purposes.
• Ability to handle sensitive and confidential information based on assignment, maintaining strict confidentiality and the security of files and office spaces.
• Must have the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Must have the ability to communicate effectively.
• Must have the ability to speak effectively in one-on-one and small group situations.
• Must consistently maintain a professional demeanor and communication style both in person and over the phone.
• Must have proficient organizational and time management skills.
• Must have intermediate computer skills to include proficiency in word processing, spreadsheets, Microsoft Outlook, and database applications.
• Must have the ability to learn specialized department software and applications.

PROCESSING & TRAINING

ADDITIONAL PROCESSING:

• Some positions, depending on the responsibilities, may require the candidate to successfully pass a physical or other selection processes when needed.
• Please upload a copy of your resume that is no longer than two (2) pages in length to your application

PHYSICAL DEMANDS & WORK ENVIRONMENT

PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel. They are also regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee may occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT
Work is generally performed in a standard office setting. The noise level in the work environment is usually moderate. May be required to work evenings and/or weekends depending on location of assignment (e.g., providing after-hours paperwork assistance to special events, such as warrant/felony sweeps).

The Orange County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Orange County Sheriff's Office may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
All full-time employees of the Orange County Sheriff's Office receive an excellent benefits and compensation package.

• Sheriff contributes majority of cost for medical coverage
• Life insurance and long term disability insurance is provided by Sheriff; employees may elect to purchase additional coverage
• Retirement benefits are provided by the Florida Retirement System
• Uniforms, weapons, and other equipment furnished
• Education incentive and reimbursement programs
• 12 vacation days per year/accrues at 3.69 hours bi-weekly
• Sick time accrues at 3.69 hours bi-weekly
• 13 paid holidays per year
• Gym facilities in many agency buildings

01

You must be at least 18 years of age to work in a non-law enforcement capacity. If applying for a non-law enforcement position, are you at least 18 years of age?

• Yes
• No

02

Are you a United States citizen or do you possess a valid permanent resident alien card?

• I am a United States citizen
• I am not a United States citizen, but I do possess a valid permanent resident alien card
• I am neither a United States citizen nor do I possess a valid permanent resident alien card

03

If you possess a permanent resident alien card, please provide the issue date, expiration date and the category code.
04

Do you have any tattoos or body ornamentation on the hands, head, neck, or face?

• Yes
• No

05

Please provide the description(s) and location(s) of ALL tattoos / body ornamentation(s)?
06

Do you possess a high school diploma or general equivalency diploma (GED)?

• Yes
• No

07

How many college credits do you have?
08

Are you able to read, write and fluently speak English?

• Yes
• No

09

Are there any languages other than English that you can read, write, or speak fluently?

• Yes
• No

10

Please provide the other languages you can read, write, or speak fluently. Enter each language on a separate line and beside each enter whether you read, write, or speak the language fluently.
11

If you have a driver's license, what is your driver's license and the state of issuance? Enter N/A if you have no driver's license.
12

Have you had a driver's license for at least one (1) year as of this application date?

• Yes
• No

13

Have you received more than two (2) moving traffic violations/citations in the past three (3) years from the date of this application?

• Yes
• No
• I do not drive and/or have a driver's license

14

Please provide details of your moving traffic violations/citations in the past three (3) years from the date of this application?
15

Have you ever had your driver's license suspended or revoked?

• Yes
• No, or I do not have a driver's license

16

Please provide details of your driver's license suspension(s) / revocations(s), date(s), state(s) issued and explanation(s).
17

Have you ever been convicted of a felony?

• Yes
• No

18

Have you ever been arrested or charged with a felony and/or misdemeanor crime? Pursuant to F.S.S. 943.059, arrests that have been sealed or expunged must be disclosed.

• Yes
• No

19

Please provide the felony and/or misdemeanor arrest(s) or charge information and date(s). If applicable, please note whether the arrest was sealed or expunged.
20

Have you ever been convicted of any misdemeanor crime involving false statements, perjury, or domestic violence?

• Yes
• No

21

Please provide all misdemeanor conviction charge(s) involving false statements, perjury, or domestic violence and date(s).
22

Have you ever been a suspect or a defendant in any criminal investigation?

• Yes
• No

23

Please provide an explanation of all your criminal investigation(s) and associated dates.
24

Have you ever been involved in any criminal activity?

• Yes
• No

25

Please provide an explanation of all your criminal activity and associated dates.
26
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