Administrative Assistant I

Salary: $24.39 - $26.82 Hourly
Location : Coupeville Campus, WA
Job Type: Full Time Regular
Job Number: 2025-027
Department: Public Works Administration
Opening Date: 05/27/2025
Closing Date: 6/10/2025 4:30 PM Pacific

Summary

Employee in this position is responsible for providing clerical and administrative support to the Public Works/Road Departments.

Pay rate is targeted at the base amount listed, but may be hired within posted range dependent upon qualifications.
Job Duties

• Perform clerical and administrative functions, such as typing, filing, assisting customers at the front counter, answering phones, and other general office/receptionist duties.
• Scheduling and processing reservations at Island County Parks.
• Distribute mail and deposits between department buildings.
• Responsible for providing accurate, professional assistance in processing permits including, but not limited to, access, utility, blanket utility, hold harmless, transportation concurrency, franchise, event, etc.
• Coordinate and setup professional development/training requests for Public Works staff members.
• Process safety meeting documentation provided by Road Shop Supervisors.
• Process claims for damages against the department.
• Prepare complaints submitted by private citizens and submit to appropriate Road Shop.
• Research data for Public Records Requests.
• Perform other duties as assigned.

Knowledge, Skills & Abilities

• Valid Washington Drivers License.
• Ability to perform excellent customer service.
• Maintains a high standard for accuracy, completeness and efficiency in the preparation of reports.
• Ability to quickly grasp new techniques, deal with rapid changes in events, remain calm in stressful situations, relate to various personality styles in a calm, professional manner.
• Effectively communicates with others for purposes of gathering and relating information.
• Understands the need for maintaining confidentiality of sensitive information.
• Independent and self motivated to complete required deadlines while simultaneously completing other tasks.
• Familiarity with general office machines, word processing, computer programs such as spreadsheets.
• Ability to send and comprehend survey maps, short plats, zoning maps, wetland overlay and boundary line adjustments. Ability to analyze data shown on quarter section maps and legal descriptions.

Education, Experience & Certifications

• High school diploma or equivalent, and as otherwise indicated.
• Prior experience in general office work and/or secretarial work is required.
• Ability to successfully complete various required training classes and obtain certificates necessary for functional skills performance, maintenance and improvement.

Island County is an Equal Opportunity Employer.
Candidates must be legally authorized to work in the United States. Island County does not provide visa sponsorship.
Island County offers a wide range of employee benefits designed to meet the diverse needs of our workforce.
Eligible positions receive the following benefits and have access to the following programs:

Medical: Island County pays 100% of the premiums for most eligible employees and dependents. In addition, the County provides an annual Health Reimbursement Arrangement (HRA) or Health Savings Account (HSA) contribution (determined by Medical plan selected).
Dental: Island County pays 100% of the premiums for eligible employees and family members for basic dental coverage (buy-up options are available).
Life and Disability Insurance: Employees are provided basic coverage of $24,000 and given the opportunity to purchase additional insurance for both the employee and eligible dependents.
Retirement: Island County employees participate in a pension plan through the Washington State Department of Retirement Systems (additional 457(b) deferred-compensation plans are also available).
Life Flight: Island County pays 100% of the premium for emergency air transport coverage.
12 paid holidays each year
Generous paid time off and Washington-required sick leave
Flexible Spending Account (optional)
Wellness programs
Employee assistance program
Pet Insurance (optional - employee paid)
Additional benefits are available to be elected (employee-paid).
Student debt? Working for Island County can provide relief.
Island County is a qualifying employer for the Public Service Forgiveness Program (PSLF) for full time employees. See for more details.
This is a general description of the benefits offered to eligible Island County employees, and every effort has been made to ensure accuracy. If any information on this document conflicts with the provisions of a Collective Bargaining Agreement (CBA), the CBA prevails.