Administrative Assistant I/II

Salary: $30.79 - $45.51 Hourly
Location : La Mesa, CA
Job Type: Full time
Job Number: 2025-06
Department: Administrative Support
Opening Date: 02/24/2025
Closing Date: Continuous

The Position
PLEASE NOTE: Applications received after Sunday, March 9, 2025, will only be considered if the position is not filled.
HELIX WATER DISTRICT (La Mesa, CA) is looking for a full time Administrative Assistant I/II to join our talented team. You will be at the heart of our mission, supporting teams throughout the district to provide our community high-quality water. You will appreciate that our tight-knit group who values attention to detail, enjoys collaboration and provides outstanding customer service. We are looking for motivated individuals who are passionate about using their talents to problem solve and provide public service.
EXCELLENT SALARY & BENEFITS PACKAGE. Not only do we foster an atmosphere of team spirit and open communication, but we are also committed to providing compensation that is equitable and competitive. No matter where you are in your career, we have excellent opportunities for you.
Administrative Assistant I: $30.79 - $39.30/hourly

Administrative Assistant II: $35.65 - $45.51/hourly

Scheduled Salary Increases:

• July 1, 2025: 3.1% Cost-of-Living Adjustment
• Annual Merit Increases: Full-time employees are eligible for 5% merit increases on an annual basis until they reach the top of their pay range.

Our Benefits Package Includes:

• 100% employee premiums paid for all health benefits
• CalPERS membership
• Deferred Compensation: Up to $3,500 matching on 457 plan
• 24 annual days of accrued leave (Increases to 29 after 5 years of service, max. 37 annual days of accrued leave)
• 12 paid holidays per year including 2 floating holidays
• Educational Reimbursement: Up to $4,000 annually for qualifying coursework after one year of employment

Overview of Responsibilities
Types, edits, formats and creates a wide variety of board, administrative, financial, purchasing, contract and technical documents, district reports, memos, agreements, press releases, social media posts and presentations from drafts, notes, or brief oral instructions using Microsoft Office Suite and agenda management software; proofreads, edits and formats for accuracy, completeness and compliance with district standards, policies and procedures.

Answers telephones and receives and responds to requests for information and complaints; refers matters to appropriate staff and/or takes or recommends action to resolve the request or complaint; handles issues that may require sensitivity, discretion and judgment.

Organizes and maintains records, files and research materials.

Orders, organizes and maintains stock of supplies.

Works as a member of a self-directed work team; participates in setting priorities and allocating work requirements; researches and evaluates department equipment and budget needs; interviews team member applicants.

Works in electronic content management system developing taxonomies, scanning, importing and retrieving documents; and purging records per board approved records retention schedule.

Attend, set-up and/or host variety of meetings in-person and/or hybrid meetings.
For a full list of responsibilities, please see the job description on our page.

Qualifications
Training and experience substantially equivalent to graduation from high school or GED equivalent and a minimum of five years of progressively responsible office administrative or secretarial experience.

A valid Class C California driver's license and ability to maintain insurability under the district's vehicle insurance policy.

Must have the ability to type accurately at a minimum speed of 45 wpm.

Application Process
To be considered for the Administrative Assistant I/II, please select the APPLY button to complete the online application and supplemental questionnaire. Resumes are not accepted in lieu of an online application. For a complete list of job responsibilities, please visit our
Helix Water District offers a comprehensive benefit package for our regular full time employees including medical, dental, vision, life insurance and paid time off.

Temporary full time employees receive medical, dental, vision and retirement benefits only.

For a more detailed overview of our benefit summary, please visit
01

Instructions for completing the supplemental questionnaire: Responses to the questions below will be used to determine your eligibility to advance in the recruitment. Please do not type "see resume" or "see application." Be advised you will be "timed out" of this page after 30 minutes. Please save your work continuously. I understand the guidelines above.

• Yes
• No

02

Do you have a minimum of five years of progressively responsible office administrative or secretarial experience?

• Yes
• No

03

In detail, please describe your proficiency level (beginner, intermediate or advanced) and describe in detail how you have used Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
04

In detail, please describe your proficiency level (beginner, intermediate or advanced) and describe in detail how you have used Microsoft Outlook (email & calendar).
05

In detail, please describe your proficiency level (beginner, intermediate or advanced) and describe in detail how you have used Microsoft SharePoint and Adobe Acrobat Pro.
06

What appeals to you most about this position with Helix?
Required Question