Job description
Job Summary:
The Administrative Assistant plays a crucial role in providing administrative support to ensure efficient and smooth office operations. This position involves a wide range of responsibilities, including clerical tasks, communication management, and organizational support. The ideal candidate should be detail-oriented, highly organized, and possess excellent communication and interpersonal skills.
Responsibilities:
- Maintain a clean and organized office environment.
- Manage and process client document
- Process the intake of client information into systems
- Process and handle record requests
- Answer and direct phone calls, emails, and inquiries.
- Draft, edit, and proofread correspondence, reports, and documents.
- Ensure timely and accurate dissemination of information.
- Schedule appointments, meetings, and conferences.
- Coordinate travel arrangements and accommodations.
- Manage and update attorney calendars.
- Enter and update information in databases and spreadsheets.
- Maintain accurate and organized filing systems.
- Prepare and manage documentation, reports, and presentations.
- Provide support to other team members as needed.
- Handle confidential information with discretion.
- Performs other related duties, as assigned.
Qualifications:
- Bachelor's degree in related field; additional education or certification is a plus.
- Bilingual: English/Spanish.
- Familiarity with basic office equipment (printers, scanners, etc.).
- 2+ years of professional working experience.
- Proven experience as an administrative assistant or in a similar role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in MS Office/Google Docs and other office productivity tools.
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Professional demeanor and strong interpersonal skills.