Salary : $48,000.00 - $55,000.00 Annually
Location : Aurora - Main Campus, IL
Job Type: Full-Time Staff
Job Number: College/School: College of Health and Sciences - School of Health Sciences
Opening Date: 05/02/2025
Max Number of Applicants: 50
Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.
AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples' lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.
We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.
At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found
Position Purpose:The Administrative Assistant for the College of Health and Science supports the successful operation of the School of Health Science by providing quality administrative support to the dean, department chairs, faculty, and students.
Core Competencies: 1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
2. Upholds the Mission Statement: Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. Our singular goal is to empower our students to achieve lasting personal and professional success.
3. Handles all information with tact and discretion and recognizes the confidential nature of university business.
4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.
Essential Job Functions:1. Provides administrative support to the School of Health Science and School of Physical Sciences, Technology, and Math.
2. Prepares correspondence, reports and documents as requested.
3. Responds to phone inquiries; greets all who enter the office; and delivers service to customers in a way that reflects positively upon the departments and the University.
4. Maintains and tracks expenditures in the budget, and purchase orders for the departments.
5. Provides assistance for faculty searches.
6. Maintain course syllabi on shared drives.
7. Provides assistance to adjunct instructors with the acquisition of textbooks, keys, room reservations, desk copies, copies, etc.
8. Accesses student records and communicates electronically with students, staff and faculty.
9. Prepares and follows-up on work orders and coordinates campus services necessary for the effective operation of the programs.
10. Produces meeting minutes, where applicable.
11. Inputs textbooks each semester.
12. Initiates the faculty qualification process for all faculty in the college.
13. Communicates staffing to the registrar's office.
14. Initiates adjunct faculty contracts by supplying required information to the CAO's office.
15. Organizes and supervises student workers.
16. Performs general office duties, including copying, faxing, ordering office supplies, filing and distributing the mail.
17. Assists faculty and staff in gathering and organizing data from data sources.
18. Other duties as assigned to support the CHS faculty, staff, and students.
Essential Job Requirements:Education: - Associate's Degree with 4 years of relevant experience required.
- Bachelor's Degree with 2 years of relevant experience preferred
Experience: - MS Office skills required.
- Previous office experience with proficient computer knowledge, including strong word processing skills, spreadsheet and database software abilities required.
- Experience in a higher education preferred.
Skills:- Excellent communication and organizational skills and a customer service orientation.
- Ability to handle confidential information.
- Ability to interact with a diverse group of faculty, staff, students and parents and to develop strong working relationship with colleagues, staff, administrators, students and the general public.
Physical Requirements: - Ability to use a computer terminal.
- Ability to move about campus.
- Ability to interact via telephone, in person and via electronic media.
The pay range referenced in the job posting is the budgeted amount the university reasonably expects to pay for this position. The final pay rate will not be below the lowest pay rate listed herein.
Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission.
Aurora University is an Equal Opportunity Employer.
Aurora University offers competitive, flexible benefits to eligible employees.
- Health Insurance
Choice of HMO or PPO offered through BlueCross BlueShield of Illinois. - Dental and Vision Insurance
Choice of two dental plans and vision insurance offered through Blue Cross Blue Shield. - Life Insurance and AD&D
1.5 times annual salary, dependent on age. Additional life insurance also may be purchased for self, spouse, and children. - Long Term Disability
60% of salary, taxable and nontaxable options. - TIAA Retirement Account
The University offers a 403b retirement plan, administered by TIAA. Matching contributions offered first day of employment to eligible employees, at the discretion of the University and Board of Directors. - Flexible Spending Accounts (FSA)
FSAs are available for medical costs and dependent care costs. - Paid Time Off
Vacation, personal, and sick leave are provided to eligible employees. - Holidays
The university observes nine major holidays where the university is closed. - Tuition Assistance
Tuition assistance for AU undergraduate courses is available to eligible employees and eligible family members beginning the term following one (1) year of regular, full-time employment. Tuition assistance for graduate programs paid at 60% for employee following Senior Leadership approval. - Tuition Exchange Consortiums
AU is a member of the Tuition Exchange (TE) and the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) enabling full-time employees and eligible family members to be eligible for tuition assistance at more than 600 universities nationwide. Eligibility for the CIC-TEP and TE programs is one (1) year of regular, full-time employment as of 8/31.
To see more benefits details and breakdowns please see our benefits guide
01
Do you have an Associate's degree or higher?
02
How many years of customer service or administrative assistant experience do you have?
- No experience
- Less than 1 year of experience
- 1 year but less than 2 years of experience
- 2 years but less than 3 years experience
- 3 or more years of experience
03
Which of the following describes your highest level of MS Excel proficiency?
- I do not have enough skills to meet the definition of Basic level below.
- Basic
- Intermediate
- Advanced
04
Do you understand that this position is not remote and will require you to be onsite or work in a hybrid capacity within the Chicagoland area?
Required Question