Administrative Assistant for Special Services

The Lockhart ISD Mission

The mission of Lockhart Independent School District is to cultivate innovative learners and empower bold leaders who are prepared for a future yet to be imagined.

Lockhart's Leaders

Across Lockhart ISD, each of our leaders are guided by three core themes embodied in our leadership definition and their corresponding behaviors:

1. Having a Lock"heart" for People which is focused on developing one's relational capacity;
2. Unlocking Potential which is centered on the development and empowerment of both them self and others; and,
3. Being Locked on Excellence which means that every person will have a relentless pursuit for results

Primary Purpose:

Under moderate supervision organize and manage the routine work activities of a central
administrative department office and provide clerical support to a director or department head and
other staff members.

Qualifications:

Education/Certification

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Abiiity to use software to deveiop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills
Professional and courteous demeanor with public and co-workers
Bilingual Preferred

Experience:

Three years or more of advanced secretarial experience emphasizing public relations
Prefer prior experience in executive department of public of public school district

Major Responsibilities and Duties

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
2. Compile, maintain, and upload reports, records, and other documents as required.

Accounting

1. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process
   department purchase orders and payment authorizations.
2. Order and maintain inventory of office supplies and program equipment.
3. Monitor and process personnel time records including leave requests and reports and submit in
   accordance with district procedures.
4. Answer and respond to incoming calis, take reliable messages, and route to appropriate staff.
5. Maintain a schedule of appointments and make travel arrangements for department staff.
6. Make meeting arrangements for department activities including preparing materials, scheduling and
   setting up facilities, and arranging equipment.
7. Receive, sort, and distribute mail and other documents to department staff.
8. Maintain confidentiality of information.
9. Follow district safety protocols and emergency procedures.
10. Demonstrates punctuality and good attendance.
11. Complies with administrative requests and directives.

Supervisory Responsibilities:

None.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statement describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities, duties, and skills that may be required.