Job Summary:
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks and supporting on-site and off-site Institutional functions.
Supervisory Responsibilities:
- May direct the work of clerical employees in lower job classifications.
- May assist in training newly hired clerks and assistants.
Duties/Responsibilities:
- Provides support for the faculty team for educational processes as assigned by the manager.
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Maintains a system for recording expenses and the use of petty cash.
- Performs other related duties as assigned.
Requirements Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Google Suite, Apple products or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as record-keeping and filing.
- Ability to work independently.
- Must be authorized to work in the United States.
- Must be local to the Central Florida area.
Education and Experience:
- Associate's degree required, Bachelor's degree in related field preferred.
- Three to five years of experience in an administrative role.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Benefits - Hourly Rate: $22.42 / per hour
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation & Public Holidays)
- Short Term & Long Term Disability
- Training & Professional development - continuing education opportunities to support your career growth.
- A supportive and collaborative work environment.