Part Time Administrative Assistant for Immunization Compliance
Category: Contract/Hourly Subscribe: Department: Health Services Locations: Framingham, MA Posted: Apr 14, 2025 Closes: Open Until Filled Type: Contract Position ID: 187362
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About Framingham State University:Framingham State University was founded in 1839 for a singular purpose - meeting a public need to promote the public good. At our founding as the nation's first public normal school, that need was for comprehensively educated public school teachers who would, in turn, promote an educated citizenry. FSU continues to offer exceptional teacher education programs, and while we are proud of our roots as a teachers' college, we have grown far beyond them. Public need continues to evolve, and FSU right along with it. Our students and alumni are making waves in the fashion industry, designing nutrition plans for professional athletes, writing for major media and news organizations, working for Fortune 500 companies right here in Framingham, and so much more. FSU is a proudly public and truly transformative institution offering accessible, affordable educational opportunities that integrate an academically challenging liberal arts education with workforce preparation programs in a highly personalized teaching environment. Our programs have expanded, but our purpose and commitment to public education for the public good remain steadfast.
FSU currently enrolls about 3,000 undergraduate and 1,200 graduate and professional students, offers 60 undergraduate and graduate programs in the arts and humanities, behavioral and social sciences, and professional fields, and enrolls 48% BIPOC students and 54% first-generation college students in our undergraduate programs. We are deeply committed to inclusive excellence and strive to promote a culture of equity and antiracism. This commitment has earned FSU seven Higher Education Excellence in Diversity (HEED) Awards from INSIGHT Into Diversity and led to our recognition in the 2024 Great Colleges to Work For program. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.
FSU is ideally situated between Boston and Worcester on land originally stewarded by the Nipmuc people for thousands of years. FSU and the surrounding area are steeped in history, achievement, and innovation and provide access to urban hotspots, verdant landscapes, natural and cultural amenities, and diverse communities.
Our founding motto, LIVE TO THE TRUTH, was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "truth in theory and principle truth in spirit and motive truth in manner and form truth intellectual and truth moral." Early leaders found this motto "speaks of sincerity of spirit of intensity of effort, of resolution to succeed, of joy in achievement." LIVE TO THE TRUTH aptly reflects our past and our pledge for the future as it continues to guide our institution in practice and endeavor. If you share in this quest for truth and a commitment to living it fully, make the next chapter of your career the best chapter at Framingham State University.
Learn more about our career opportunities at .
Job Description:GENERAL STATEMENT OF DUTIES:
The part-time administrative assistant assists with immunization compliance, student outreach, and other tasks in the Health Center. Schedule is 10-18 hours/week from May-September and 8 hours/week in other months. Position is ideal for person with desire to work more in the summer and less during the academic year. Job-specific training will be provided.
EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:
- Review and maintain student immunization compliance records for consistency with Framingham State University and Commonwealth of Massachusetts requirements.
- Notify students of compliance requirements; respond to student inquiries concerning compliance status via email, telephone, and in person; explain compliance policy and requirements to students; resolve issues that may arise concerning student immunization status compliance.
- Serve as liaison to faculty, staff, and others regarding procedures and expectations related to student immunization compliance.
- Provide outreach at student orientations and student move-in days and participate in various other events to answer questions regarding student immunization status and requirements.
- Student orientations and move in days fall outside of regular business hours, including early evenings and weekends. This position will include approximately 5 early evening sessions of 2-3 hours as well as 3 weekend sessions of 2-3 hours during the summer.
- Additional job-related Health Center duties as assigned by the University or the Health Center Director.
SUPERVISION RECEIVED:
Director of the Health Center
SUPERVISION EXERCISED:
None
WORKING CONDITIONS:
- The position is primarily office-based, requiring the employee to work indoors.
- The role involves prolonged periods of sitting at a desk, working on a computer, and potentially lifting and carrying light objects.
WORK HOURS:
May through September: 10-18 hours per week.
During the academic year, the position hours decrease to 8 hours per week with possibility for additional hours occasionally.
Infrequent early evening and weekend availability for pre-determined dates required.
Requirements:MINIMUM QUALIFICATIONS:
- Associate's degree or higher
- 1-3 years work experience with administrative assistant functions
- Experience with computer systems, including web-based and MS applications, including Outlook, Word, and Excel.
- Effective verbal and written communication skills
- Excellent customer service skills
- Ability to maintain a positive and respectful demeanor in all interactions with colleagues and students
- Meticulous focus on accuracy and confidentiality when handling data and records
- Flexibility to handle changing situations and unexpected requests
- Ability to work effectively independently and as part of a team
PREFERRED QUALIFICATIONS:
- Experience with Electronic Medical records, Medicat platform experience
- Work experience in a medical office, school, or college-based health center
- Experience or familiarity with immunization compliance
Additional Information:This is a part-time non-benefited, contract position, not to exceed 18 hours per week. The scheduled hours are flexible. The pay rate is $30-35/hour commensurate with experience.
Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.
Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.
Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.
Application Instructions:Candidates must apply online by submitting:
- Cover Letter,
- Resume/CV,
- Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application).
For best consideration, please submit application materials by April 25, 2025. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee.
Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.
Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at or .