Administrative Assistant for Event Productions

JOB SUMMARY:

The Administrative Assistant for Event Productions provides daily administrative support for the Event Productions Office including business and financial support and assists with the management and facilitation of internal events.

ESSENTIAL JOB FUNCTIONS:

The employee in this position will have the following essential job functions:

• Is the first point of contact to the office and is able to answer inquiries from guests

• Manage Event Productions email and phones

• Provide office support for Event Productions including internal and external communications, document preparation and editing, duplication, and other administrative support tasks

• Manages external and internal billing processes, including monthly reconciliations

• Assists with budget creation and implementation for specific events and the Office of Event Productions

• Serves as the main point of contact between Event Productions and Accounting.

• Responsible for office-related accounting such as procurement card log, daily transaction reports, credit card machine, etc.

• Assist with the managing of internal event facilitation alongside the Internal Event Coordinators

• Work regularly with the On-Campus Event Management System (EMS) computer software

• Is an effective communicator and is characterized by interpersonal skills that convey service, professionalism, and confidence to clients

• Provide support to Event Productions staff as needed during select internal, public, and core institutional events

Performs other duties as may be assigned by the supervisor.

EDUCATION:

The person in this position should have a bachelor's degree.

EXPERIENCE:

The person in this position should have at least two years of administrative experience with budget and financial experience preferred.

WORK ENVIRONMENT:

The person in this position will work in a self-motivated, task-oriented, office environment. The

Administrative Assistant will regularly walk to event venues throughout campus and may be required to assist with room set-up and tear-down. The Administrative Assistant may work long hours, including evenings and weekends as needed.