Administrative Assistant for Cooperative Extension Programs

Position Details

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Position Information

Position Title
Administrative Assistant for Cooperative Extension Programs

Status
Part Time

Job Summary

The candidate in this position serves as receptionist for the extension office. Types and process reports and other documents as requested by the Extension Administrator and/or the Assistant Administrators.

Essential Job Duties

• Serves as receptionist for the extension office.
• Types and process reports and other documents as requested by the Extension Administrator and/or the Assistant Administrators.
• Composes, types, and disseminates correspondence, reports and other materials as requested.
• Maintains files and records as they relate to extension.
• Assists with processing of county travel reports as well as other vouchers for payment.
• Keeps abreast of pertinent extension's general operations as well as the university's policies and procedures.
• Schedule and arrange appointments for the Extension Administrators and/or Assistant Administrators and/or other extension personnel upon request.
• Makes travel arrangements for the Extension Administrator, Assistant Administrators, and/or other extension personnel upon request.
• Orders and distributes supplies and equipment to extension personnel.
• Receives, routes, and processes county reports and other materials to appropriate personnel.
• Traces backorders for equipment and supplies ordered.
• Maintains county personnel leave record.
• Serves on the registration team for extension conferences, workshops, seminars, trainings, and/or programs
• Performs other job-related duties as requested by the Extension Administrator, Executive Assistant, and/or Assistant Administrators.

Qualifications (Education, Experience and Specialized Training)

• High School Diploma or equivalent.
• Ten plus (10+) years of experience in Cooperative Extension.

Physical Demands

• Ability to operate standard office equipment
• Ability to walk short distances
• Ability to lift and carry parcels, packages and other items
• Ability to view a computer terminal

Skills and Attributes

• Ability to work with faculty, staff, students, and other stakeholders.
• Ability to solve problems and make decisions independently.
• Ability to work as a team.
• Ability to communicate effectively, both orally and in writing.

Posting Detail Information

Posting Number
S795

Will this position required travel?

No

Will this position required night, weekend, and after hour work?

Yes

Will this positon be supported using grants or contract funding?

Yes

Number of Vacancies
1

Desired Start Date

Position End Date (if temporary)

Open Date
02/12/2025

Close Date
05/12/2025

Open Until Filled
No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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