Administrative Assistant for Communications and Marketing

Position Type:
Administrative Assistant/Administrative Assistant Communications & Marketing

Date Posted:
4/7/2025

Location:
Plymouth Canton Admin Bldg

Closing Date:
04/11/2025

District:
Plymouth-Canton Community Schools POSITION: Administrative Assistant for Communications & Marketing
(E.J. McClendon Center)

1.0 FTE, 7.5 hours per day

JOB SUMMARY:

This position will work out of the district's Administration Building in Plymouth. The secretary will be supporting work in the Department of Communications and Marketing, as well as serving as the back-up receptionist for the E.J. McClendon Center. The receptionist is the first point of contact for people entering the building and must display a pleasant, professional, and welcoming personality.

MINIMUM QUALIFICATIONS:

1. Bachelor degree in public relations, journalism, communications and/or marketing preferred or demonstrated work experience.
2. One to three years related work experience in public or private sector, school experience preferred.
3. Experience with multi-line telephone system preferred.
4. Ability to set, manage and coordinate multiple priorities.
5. Experience working with scanning documents.
6. Effective verbal and written communication skills.
7. Strong writing and proofreading skills.
8. Ability to maintain tact and diplomacy under stressful situations.
9. Ability to learn and be proficient in serving as the district's FOIA Co-coordinator.
10. Familiarity / ability to learn content management skills to update to the district's website.
11. Interpersonal and judgmental skills necessary to work effectively with public, families, and staff.
12. Experienced in general office procedures.
13. Good organizational, problem solving, critical thinking and communication skills.
14. Ability to take initiative, work independently and maintain confidentiality.
15. Ability to work well under pressure with deadlines and frequent interruptions.
16. Familiarity with general office machines: printer, copier, and postage machine.
17. Experience with Microsoft Suite, Google Suite, Canva.
18. Ability to produce basic video content for digital platforms (iMovie, Canva, Biteable).
19. Good attendance record in prior position.
20. Maintain proper business attire.

DUTIES AND RESPONSIBILITIES:

1. Acts as the district's FOIA Co-coordinator.
2. Assist in generating understanding of the goals and activities of the P-CCS Dynamic Plan by and among its stakeholders.
3. Assist in measuring and interpreting the beliefs and expectations of the community to the District's Board of Education, administration and staff, and thereby enhance the communications and decisions making process.
4. Assist in the development and publishing of District Website information and content.
5. Assist with the planning and execution of special events.
6. Assists in developing, preparing, and disseminating written and electronic documents.
7. Assist in building positive, supportive relationships between P-CCS and internal / external public.
8. Manage the District's Communication & Marketing email inbox. Answer questions where appropriate and forward messages to other departments to be answered.
9. Act as point person for the community for the dissemination of fliers to the school community.
10. Design fliers and other informational publications.
11. Design and assist in writing various District newsletters, including several internal and external publications.
12. Fluency to assist with social media content production (Facebook, Twitter, Instagram, YouTube).
13. Assists in photographing and videoing District events.
14. Proofread internal and external documents.
15. Acts as a back-up receptionist for administration building.
16. Answers district multilined telephone, assess situation, and direct calls to the proper department.
17. Acts as resource person providing information to the public, parents, and staff.
18. Provides a full expanse of customary secretarial support to the office of the Department of Communications and Marketing.
19. Directs visitors to the building or proper departments.
20. Coordinates usage of building conference rooms.
21. Issues work permits.
22. Bending, lifting and overhead work required.
23. Performs other duties as directed by the Executive Director of Communications & Marketing.

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

REPORTS TO: Executive Director of Marketing and Communications

TERMS OF EMPLOYMENT: 260 days
7.5 hours per day

RATE OF PAY: Level 6 $18.75 - $22.72/hour

BEGINNING DATE: ASAP after posting deadline and interviews

EVALUATION: Performance of this position will be evaluated annually in accordance with provisions of the Board's Policy on Evaluation of Classified Personnel.

METHOD OF APPLICATION:

INTERNAL APPLICANTS - Apply online using the Internal Applicants section. You will be required to upload the following documents to your application:

• Letter of interest
• Updated resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

EXTERNAL APPLICANTS - Apply online using the External Applicants section. You will be required to upload the following documents to your application:

• Cover Letter - Address letter to Abdul Madyun, Chief Human Resource Officer
• Resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.

WORK ENVIRONMENT:

Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT:
Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00.

DEADLINE: Open until filled