Administrative Assistant for Academic Affairs

Administrative Assistant for Academic Affairs- College of Osteopathic Medicine

Salary: $24.73 per hour
Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at
Location: Academic Affairs, College ofOsteopathic Medicine
Position Status: Full-time (35 hours per week)
Hours: Varied
Position Number:
FLSA Status: Non-exempt

POSITIONSUMMARY:

The Administrative Assistant position for the Duquesne UniversityCollege of Osteopathic Medicine Department of Academic Affairs is a highlyskilled paraprofessional position that supports the activities of the AcademicAffairs Department, with support for additional departments including Admissions, Student Affairs, MedicalEducation, Assessment, Financial Aid, Academic Excellence, and the MedicalRegistrar. This AdministrativeAssistant will maintain organization of files, perform bookkeeping, engage inverbal and written communication, manage schedules, and coordinate necessarymeetings for members of the department. The position reports to the Dean forAcademic Affairs.

DUTIES AND RESPONSIBILITIES:

The qualifiedcandidate will provide primary support to the COM Associate Dean for AcademicAffairs, as well as the offices of Admissions, Student Affairs, MedicalEducation, Assessment, Financial Aid, Academic Excellence, and the MedicalRegistrar as needed.

As theprimary customer service representative for the office, this person will serveas first point of contact with the Academic Affairs Department of the COM. As aresult, this individual will direct incoming calls to the appropriate person ordepartment, respond to incoming departmental emails, assist with thedevelopment and implementation of academic and curricular schedules, managecalendars and appointments, take meeting notes as needed, and follow up withphone calls, emails, and official written communications.

Maintainsschedule of the Associate Dean for Academic Affairs and schedules zoom, teams,and in-person meetings as requested; schedules and attends department meetings,records minutes, and provides updates as needed; assists with budgetdevelopment, reconciliation and tracking, processing of departmental purchaseinvoices, reconciles departmental procurement cards, and other budgetary items.

Assists witharrangements for recruitment trips, open houses, accepted students' days,orientation, white coat ceremony, graduation, outreach programs, and other COMstudent events.

Workscollaboratively with other administrative assistants throughout the College andon-campus; picks up and distributes mail as needed.

Workscollaboratively with other departments throughout the College and on-campus.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor'sdegree, preferably in English, communications, or business from an accreditedinstitution.

Experienceand training in an office environment.

This positionrequires a high level of administrative and customer service support skills, asthe position requires extensive contact with students, faculty, and staff.

Schedulingflexibility is a must. Overtime may be required during peak event times duringthe year.

Preferred qualifications:

Alternately,the successful candidate may possess any equivalent combination of experienceand training, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:

Demonstratedproficiency with current Microsoft Office Suite: Word, Excel, PowerPoint,Teams, Access, and Publisher as well as Outlook e-mail.

Willingnessand ability to utilize new technologies relevant to the position.

Knowledge of,or the ability to learn internal University and COM systems including WebAdmit,Slate, Chrome River, Banner, Canvas, and others.

Excellent organizational skills, accuracy, diplomacy and goodinterpersonal skills.

The candidate will exhibit independence, working within establishedpolicies, while cooperating with other staff of the COM and the University, insupport of their missions.Commitment to the University's values of diversity, equity and inclusion, andrecognition of the importance of treating each individual with dignity andrespect consistent with the University's Mission. Demonstrated experience with, andunderstanding of, the broad diversity of the University community (students,faculty, staff and others).

Ability toestablish and maintain effective working relationships with the UniversityCommunity and College of Medicine communities.

Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.

APPLICATIONINSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in thisregion's HERC .

We invite applicants for this position to learn more about our university andits Spiritan heritage by visiting invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.