Administrative Assistant for a Property Management Company

Benefits:

Competitive salary

Flexible schedule

Opportunity for advancement

Paid time off

ORGANIZATION SUMMARY

Main Street Management is a family-owned real estate management firm located in Harleysville, PA. We are a close knit team of professionals with decades of experience and a passion for our work. We prioritize communication and efficiency as the key to growing our company and ensuring we're moving in the right direction together.

POSITION SUMMARY

This position provides administrative support to various departments within the property management division: including but not limited to leasing, property management and accounting. The main function is to support the supervisors and the departments, which ultimately help the company, as a whole, attain its goal. This position will start at 30 hours per week and move to full time.

RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO:

Answer MSM phones and direct calls to appropriate departments

Assist tenants in a courteous, professional and timely manner

Assist Property Manager

as necessary with tenant assistance paperwork

as directed with tenant account issues

as directed with Maintenance coordination, scheduling and WO completion

as directed with tenant information updates and distribution

Work independently and within a team on special, nonrecurring and ongoing projects

Assist Leasing

as directed with prospect reviews, lease updates, and section 8 paperwork

in all general administrative duties and other duties as required

Prepare forms for specialty leasing deals, open, close and possession notices

Prepare court documentation for landlord tenant complaints and evictions

Other duties as assigned by Supervisors

EXPERIENCE AND EDUCATIONAL REQUIREMENTS

High school degree or equivalent

3-5 years office experience in an administrative support position

Real estate knowledge preferred

Skilled in verbal & written communication, customer service, time management, and decision-making

CORE COMPETENCIES

Following are core competencies necessary for success as MSM's Administrative Assistant:

Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn Appfolio and additional real estate management software

Team player and works well and professionally with all levels of the organization and external contacts

Ability to organize and manage multiple projects

Strong attention to detail and personal initiative

Ability to produce error-free work and to adapt quickly to new work assignments and situations

Reliable, on-time attendance

Excellent organizational and planning capabilities

Spanish speaking is a plus

While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position, or to require additional or different tasks as needed. If you are an organized, self-motivated and highly efficient individual who has been out of the workforce due to taking care of a family member, being a SAHP, etc. who is looking to get back into the work force and looking for a good work/life balance - we encourage you to apply.