Administrative Assistant-Development

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Organization History

YWCA USA is on a mission to eliminate racism, empower women, and promote peace, justice, freedom, and dignity for all. We are one of the oldest and largest women's organizations in the nation, serving over 2 million women, girls, and their families.

YWCA has been at the forefront of the most pressing social movements - from voting rights to civil rights, from affordable housing to pay equity, from violence prevention to health care reform. Today, we combine programming and advocacy in order to generate institutional change in three key areas: racial justice and civil rights, empowerment and economic advancement, and health and safety.

For 140 years, YWCA of Rochester and Monroe County has been a powerful resource in our community. Through strong leadership and careful strategic planning, the agency continues to grow and adapt to meet the changing needs of individuals and families.

JOB RESPONSIBILITIES

Resource Development and Coordination (60%):

Annual Appeal/Gift processing

• Creation of website online giving forms
• Oversee Abila database cleaning
• Update, maintain and produce mailing lists
• Work with Mailstar mail house to review all mailing lists- ensure funds are posted
• Manage Annual Campaign postage payments
• Annual Appeal gift processing
• Provide gift reports to leadership weekly
• Reconcile all gift transactions with finance monthly
• Create and mail gift acknowledgments
• Provide directors Abila reports as requested
• Research Donor Wealth Screening tool

Marketing/Communications

• Editing and proofreading
• Business card orders
• Maintains materials for job and/or outreach events
• Develops and manages lobby screen postings
• Maintain and update website with content provided by Marketing and Development Director

Grant Management

• Research possible data platforms that integrate grant and fundraising activities and tracking
• Maintain data base for grant applications and reporting
• Maintains a grant prospecting calendar

Event Coordination (25%):

• Creation of website online giving forms

• Create and maintain sponsorship tracking sheet

• Sponsorship and gift invoice generation, requests and tracking

• Manage Event Day logistics for all fundraising events

• Sponsorship and gift processing

• Create and mail sponsorship and gift acknowledgment

Administrative Duties (10%):

Support to VP of Strategic Partnerships and Grants Manager

Other (5%):

• Participates in at least 16 hours of diversity training annually

• Attend at least 80% of YWCA staff meetings annually.

• Participate in at least one internal agency committee annually.

• Perform other duties as requested.

• Demonstrates compliance with all appropriate financial data confidentiality, HIPAA Privacy and Security Standards

RELEVANT BACKGROUND

Experience and Education Qualifications

• Associates degree or relevant experience

• Intermediate level knowledge of Microsoft Office applications, including Word, Excel and Outlook

Core Competencies

• Teamwork

• Accountability

• Mission Focus

• Diversity/Diverse Perspectives

• Commitment to Excellence

• Flexibility/Adaptability

Job Competencies

Approachable

Customer Focus

Builds Networks & Influences Others

Service and People Management

Communication

Planning & Organizing

Knowledge, Skills and Abilities

Must be proficient with computers; data-tracking solutions, possess excellent written and verbal communication and interpersonal skills.

Must have the ability to interact with a diverse public.

Demonstrates understanding of and sensitivity to cultural differences.

Additional Requirements

• Must possess a valid NYSDL and have access to a vehicle.

WORK ENVIRONMENT

Usual human services office working conditions prevail. Must be willing to adjust scheduled hours to meet business obligations when necessary. Must be available to work 37.5 hours per week and the work hours may include evenings or weekends.