Administrative Assistant / Customer Service

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring that tasks are completed efficiently and effectively. This role requires excellent communication skills, proficiency in various software applications, and the ability to manage multiple priorities in a fast-paced environment.

Duties

Provide executive administrative support to senior management, including managing schedules and coordinating meetings.
Utilize Outlook Calendar to organize appointments and ensure timely communication with team members.
Transcribe meeting notes and prepare documentation for distribution.
Assist in bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
Plan and coordinate company events, ensuring all logistics are handled smoothly.
Serve as the front desk clerk, greeting visitors and managing incoming calls with professionalism.
Maintain office supplies inventory and order necessary materials as needed.
Utilize Google Suite for document creation, data management, and collaboration with team members.

Requirements

Proven experience as an Administrative Assistant or in a similar clerical role.
Strong computer literacy with proficiency in Microsoft Office Suite (especially Outlook) and Google Suite applications.
Familiarity with QuickBooks is a plus but not required.
Excellent organizational skills with the ability to prioritize tasks effectively.
Strong verbal and written communication skills.
Ability to work independently as well as part of a team.
Experience in event planning is desirable but not mandatory.

If you are a proactive individual who thrives in an administrative role, we encourage you to apply for this opportunity to contribute to our dynamic team.