We are seeking a highly organized, detail-oriented Administrative Assistant to support daily operations and ensure the efficient functioning of our Safety Group within the Kapolei terminal. The ideal candidate is proactive, professional, and able to handle a variety of administrative and clerical tasks with accuracy and confidentiality.
Responsibilities: - Answer and direct phone calls, emails, and other correspondence
- Schedule meetings, appointments, and manage calendars as needed
- Prepare and edit documents, reports, and presentations
- Ability to assist with word processing, document revision, re-creating policies, procedures, etc.
- Maintain filing systems, both electronic and physical
- Order and manage office supplies and inventory
- Assist with data entry and database management
- Ability to learn various database software systems (off the shelf platforms) and assist with system revisions.
- Support bookkeeping and budget tracking as needed
- Coordinate travel arrangements and logistics
- Handle confidential information with discretion
- Ability to manage manual tasks- locating instruments, etc. and creating an inventory list. Assisting with equipment calibration.
- Dedicated administrative support for the Safety & Security Team.
- Some travel within Oahu island can be requested occasionally as needed
Qualifications: - High school diploma or equivalent
- Proven experience as an administrative assistant or in a related role
- Proficient in Microsoft Office Suite (Word, Excel (spreadsheets), Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to multitask and prioritize effectively
- Ability to work independently with little direction
- High level of professionalism and discretion
Preferred Skills: - Experience with office management systems
- Advanced Excel & MS Office skills