Job Description:
The Office Administrator & Accounts Payable Clerk will play a key role in ensuring the smooth and efficient operation of the office while also overseeing the accounts payable functions. This position requires an individual with a strong organizational skill set, excellent communication abilities, and a solid understanding of accounting procedures.
Key Responsibilities:
- Office Administration:
- Manage office supplies and inventory, ensuring all necessary materials are stocked and available.
- Coordinate office maintenance and liaise with vendors for building services.
- Handle incoming calls, emails, and correspondence; manage scheduling and appointments.
- Assist with general office management tasks, including filing, data entry, and record keeping.
- Provide administrative support to various departments as needed.
- Accounts Payable:
- Process and track all incoming invoices, ensuring they are accurate and comply with company policies.
- Coordinate with vendors to resolve any discrepancies or issues related to billing.
- Record and maintain accurate accounts payable records.
- Assist in monthly and year-end closing processes related to accounts payable.
- Prepare and issue payment batches in a timely manner.
Requirements:
- Proven experience as an office administrator, office assistant, or in a similar administrative role.
- Prior experience with accounts payable or basic bookkeeping is preferred.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Familiarity with accounting software (e.g., QuickBooks, SAP, or similar) is a plus.
- Excellent organizational skills, attention to detail, and the ability to multitask effectively.
- Strong communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- High school diploma or equivalent required; additional certification or coursework in accounting or administration is a plus.
What We Offer:
- Competitive salary based on experience.
- Health, dental, and vision benefits.
- Paid time off and holidays.
- A positive and collaborative work environment.
- Opportunities for professional growth and development.
If you are a proactive, detail-oriented professional looking for a new opportunity, we would love to hear from you. Apply today to become part of our team and help us continue to grow and succeed.