Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:
- The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
- Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
- Please note, recruitment will close without notice when a hiring decision has been made.
If you need assistance or have questions regarding the application process, please contact the Human Resources department at or .
Job Description Nevada State University invites applications for the position of Administrative Assistant 4 for the Early Childhood Education Center. The Administrative Assistant 4 will serve as the assistant to the Director and Coordinator at the ECEC to provide senior level support on daily operations, management of childcare licensing rules and regulations, accreditation requirements, SNHD regulations, fiscal and administrative duties, special projects, event planning and marketing for recruitment and retention. The Administrative Assistant serves as the primary source of customer service to the children, families, and guests of the ECEC via in person, on phone or online. This position also serves as the center Designee person of responsibility in the absence of the Director and Coordinator.
Diversity and Inclusion Statement: Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.
A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 45% are Hispanic, 12% are Asian/Pacific Islander, 11% are Black/African American, 25% are White, and 7% are multiracial.
We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.
We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.
We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.
Primary Responsibilities: - Program operational management.
- Acting Designee in absence of Director and Education Coordinator.
- Budgetary management and purchasing.
- Marketing Communications and promotion.
- Event planning and coordination.
- Participate in hiring, scheduling and onboarding of Student Workers and Substitutes.
- Prepare payroll and timesheets for Student Workers and Substitutes.
- Student and Family recruitment and retention duties.
- Documentation and file management for Child Care Licensing, Grants and other agencies.
- Frontline contact for children, families and guests of the ECEC.
- Participate in hiring, scheduling and onboarding of Student Workers and Substitutes.
Required Qualifications: - Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.
- Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).
Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.
Preferred Qualifications: - Bachelor degree in Early Childhood Education or related field.
- Experience working in an early childhood licensed facility.
- Experience working with young children and their families.
- Familiarity with Child Care Licensing and NAEYC accreditation.
- Experience and/or familiarity with QRIS, ECERS and NV Ready. Programs.
- Experience with Child Care management software Procare and Qualtrics.
Salary & Benefits Budgeted salary for this position is $50,153.76. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees' Retirement System of Nevada. The plan requires employees to withhold 17.5% of the budgeted salary toward retirement with an equal employer match of 17.5%. No relocation assistance is provided for this position.
The typical work schedule is Monday through Friday from 7 am to 4 pm.
This Posting is Open Until Filled The posting will remain open until the filled, with the first review of applications to begin on
Monday, April 7, 2025. Qualified individuals are encouraged to apply before April 7 for full consideration.
Special Instructions for Internal NSHE Applicants Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
Travel Reimbursement Out of Area/State Candidates will not be offered travel reimbursement.
Exempt No
Full-Time Equivalent 100.0%
Required Attachment(s) Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at .
Please upload the following documents: - Detailed resume listing relevant qualifications and experience;
- Cover Letter indicating why you are a good fit for the position and Nevada State University;
- Names and contact information of three references, at least one of whom can speak to your teaching ability (you will be notified before references are contacted).
- Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.)
Applications that do not include the required uploaded documents may not be considered. Posting Close Date Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
. click apply for full job details