Administrative Assistant 4

Administrative Assistant 4(Nutrition Support)

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Administrative Assistant 4(Nutrition Support)

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE25RK-NUTRITION

Department

Education-State Activities

Opening Date

04/04/2025

Closing Date

4/9/:59 PM Central
•   Description
•   Benefits
•   Questions Supplemental Information

Division of Nutrition Support

Administrative Assistant 4

Job Focus Areas :

This Administrative Assistant 4 is located within the Division Nutrition Support and will report to the Director of the Division of Nutrition and Support. This position is required to perform duties independently and with discretions, and exercise a high degree of independent judgement and initiative in determining the action to take in non-routine situations.

Duties and responsibilities include, but are not limited to the following:

Responds to requests for information; may require interpretation of department rules and regulations. Independently composes and types correspondence involving complex, sensitive, and non-routine matters. Assesses importance of issues or conflicts, and briefs supervisor. Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. May type contracts, secure appropriate signatures, and track contracts through the approval process.

Candidates who possess the following are strongly encouraged to apply:

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

Thinking Critically:The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.

Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

Demonstrating Self-Awareness: The ability to manage your personality, behavior, skills, and emotions.

Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Thinking Strategically:The ability to generate insights and identify opportunities for future growth of the organization.

Preferred Qualifications:

Competence in Microsoft Office Suite, and other technology. Knowledge of state systems (Metastorm requisitions, LEO, timekeeping, Contract tracker experience.

You may attach a resume; however only the information listed on the online application will be considered to determine qualification . All education, prior experience, including dates related to education and prior experience MUST be listed on the online application.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

NOTE : Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Louisiana Department of Education - Human Resources

PO Box 94064 Baton Rouge, LA 70804

Louisiana is a State as a Model Employer for People with Disabilities.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Concepts

Function of Work:

To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a high-level manager or low- to mid-level administrator.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.

Examples of Work

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

Represent supervisor in various matters, providing input, and possibly exercising signature authority.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May type contracts, secure appropriate signatures, and track contracts through the approval process.

Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave- Up to six weeks paid parental leave

More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:
•   New Year's Day
•   Martin Luther King, Jr. Day,
•   Mardi Gras,
•   Good Friday,
•   Memorial Day,
•   Independence Day,
•   Labor Day,
•   Veteran's Day,
•   Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
•   Louisiana State Employees Retirement System . LASERS has provided this video to give you more detailed information about their system
•   Teacher's Retirement System of Louisiana ,
•   Louisiana School Employees Retirement System , among others 01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
•   Yes
•   No 02

Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
•   I have no experience and/or am uncomfortable adapting to change
•   I have limited experience or require assistance to adapt to change
•   I can adapt to change . click apply for full job details