Administrative Assistant 3

Salary: $3,477.00 - $4,632.00 Monthly
Location : Thurston County - Tumwater, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2025-051
Department: Dept. of Revenue
Division: Compliance
Opening Date: 06/10/2025
Closing Date: 6/16/:59 PM Pacific

Description
The Department of Revenue's (DOR) Compliance division is currently recruiting for an Administrative Assistant 3 position focused on supporting our agency mission by providing daily support to division staff and ensuring they have the resources available to meet their performance goals.

Compliance is a fun, diverse and productive team of people who are excited to work together to make a difference for Washington taxpayers and business owners. This is an opportunity within a dynamic team: they value ideas, work together to solve problems, and continuously seek ways to improve customer service.

Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agency's goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, LGBTQ+, people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups maximizing potential through opportunity. We offer a generous benefits package that includes defined benefit retirement plans; health, dental and vision coverage, deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness.

Visit these links to watch our recruitment video to find out more about our agency and see what our employees say about why Revenue is a great place to work.
Duties

We are looking for an experienced administrative professional who projects a positive attitude and encourages collaboration, always looking to meet and exceed expectations.

This position provides confidential direct administrative and secretarial support to the Assistant Director, Program Manager, four Regional Compliance Managers, and the Administrative Assistant 5.

You will assist our 20 District Compliance Managers and their staff with revocation hearings, evaluations, payment processing, ordering procedures and documentation, travel requests/regulations, retention schedules, frauds, and miscellaneous other issues affecting Field Offices and their employees directly.

Prioritization of daily workload, multi-tasking, use of independent judgment following agency policies and procedures and best practices to accomplish assignments and facilitate accurate and effective workflow up and down the chain of command is essential to success in this role.

This position may also provide other support services in an office that contributes to the smooth and effective operations of the Compliance Division.

The incumbent must be willing to work the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday.
Qualifications
We are looking for candidates with demonstrated knowledge of office procedures and practices; business management practices; research methods on data collections; communication and correspondence practices.
Candidates must also demonstrate the ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.

Minimum qualifications:
High school graduation or equivalent, AND three years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work.

Note: Formal education and/or training in office or secretarial occupations, bookkeeping or accounting will substitute year for year for experience

Candidates must also possess experience:

• Navigating the Internet to find and download information for work-related use.
• Utilizing software, such as PowerPoint, to create, format, edit, and run presentations and slide shows.
• Utilizing spreadsheet software, such as Microsoft Excel, to create, modify, print, and format spreadsheets to respond to data requests.
• Utilizing word processing software, such as Microsoft Word, to create, format, and edit correspondence, reports, in response to agency and customer requests.

As well as the ability to type 50 words per minute.

This position functions within a fast-paced, complex environment within which interpersonal and self-management skills and communication are essential. Throughout our selection process, we will also be evaluating candidates for behavioral attributes and technical skills to succeed in this environment.

To be considered:

• Complete/update your online applicant profile in detail.
• Attach a resume and cover letter which clearly address the qualifications above.

This is expected to be a very competitive recruitment. It will be to your advantage to ensure you provide examples of your experience with all preferred qualifications and follow the application instructions.

To take advantage of Veteran's preference, please attach your DD-214, member 4 long form, or your NGB-22. Please blackout your social security number and date of birth before attachment.
Questions?

Hello, my name is Lance, and I will be assisting with this announcement. As a 20-year Department of Revenue employee, I understand the importance of finding a rewarding career with a work-life balance. At Revenue, we pride ourselves in connecting talented individuals with opportunity and would like to answer any questions you have.
Please contact any part of the Staffing team at or give me a call .

Supplemental Information

Human Resources may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position is covered by a collective bargaining agreement between the Department of Revenue and the Washington Public Employees Association (WPEA).

The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.

If you need help during the application process, please call the Human Resources Office at . Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-.
More than Just a Paycheck.
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
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