Administrative Assistant 3

Administrative Assistant 3

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Administrative Assistant 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Natchitoches, LA

Job Type

Classified

Job Number

207545

Department

Northwestern State University

Opening Date

03/27/2025

Closing Date

4/2/:59 PM Central
•   Description
•   Benefits
•   Questions Supplemental Information

Northwestern State University is currently accepting applications for an Administrative Assistant 3. This position is located in the Louisiana Scholars' College.

An ideal candidate would possess the following key competencies:

Core Competencies:

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and

ideas.

Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training

Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately

to result in maximum business value.

Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a

conclusion.

Selected Preferred Competencies: None.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

It has been, and will continue to be, the policy of Northwestern State University to be an equal opportunity employer. All employment decisions are based on job-related standards and must comply with the principles of equal employment opportunity.

In keeping with this policy, the University will continue to recruit, hire, train, and promote into all job levels the most qualified persons without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. All personnel actions, such as compensation, benefits, transfers, layoffs, training, and education are administered without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.

The University is committed to equal opportunity for student success by providing access to educational programs, tuition assistance, and social and recreational activities for all students without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.

Additionally, the University provides equal access to the Boy Scouts of America and other designated youth groups.

Student complaints or inquiries related to Title IX should be directed to Julie Powell ), Room 306 of the Friedman Student Union or . Employee Title IX issues should be directed to the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe ), Room 111 Caspari Hall or .

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly ), located in New Fine Arts, 104 Central Avenue, Ste. 102 or . Forstudentacademic services, contact the Director of Access and Disability Support, Crissey Smith ) located in Room 108-C Watson Memorial Library or /staff accommodations and services, contact the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe ), Room 111 Caspari Hall or .

Inquiries regarding employment application status should be emailed to:

Antigone Speed, HR Specialist

Northwestern State University

Institutional Effectiveness & Human Resources

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Concepts

Function of Work:

To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,

OR

To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a professional, supervisor or manager.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Examples of Work

SECRETARIAL

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

KEYBOARDING

Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types materials that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave- Up to six weeks paid parental leave

More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:
•   New Year's Day
•   Martin Luther King, Jr. Day,
•   Mardi Gras,
•   Good Friday,
•   Memorial Day,
•   Independence Day,
•   Labor Day,
•   Veteran's Day,
•   Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
•   Louisiana State Employees Retirement System . LASERS has provided this video to give you more detailed information about their system
•   Teacher's Retirement System of Louisiana , . click apply for full job details