Administrative Assistant 3

Job Description

The Role:

This executive administrative assistant provides administrative support to the Global Program Management - Manufacturing Engineering

Organization. Work includes tasks such as presentation creation, travel arrangements, calendaring, and scheduling. Position requires a high

degree of discretion, accuracy and coordination.

Responsibilities:

• Assignments are broad, complex and multifaceted in nature

• May include responsibilities that extend to external customers - degree of internal vs external impact

• Provide solutions to non-routine problems of a more moderate scope and complexity

• Conserve manager's time by assuming administrative details

• Coordinate a system for handling office routine

• Expedite handling of correspondence, global mail requests and phone calls Prepare written reports, correspondence etc.

• Capture and analyze routine data

• Maintain regular contact with others outside the work group

• Complete various assignments as requested with minimal direction

• Maintain records, confidential files and GM specific reports

• Schedule complex meetings and maintain multiple calendars

• Continuously look for ways to improve efficiencies of day-to-day tasks

• Support travel arrangements, Visa, Passport and associated expenses

• Invoicing for department related purchases

• IT / Cell phone / Phone / Teams assistance

• Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures

• Make decisions regarding the distribution/flow of information and work

Additional Job Description:

Qualifications & Skills:

• 5-7 years executive administration experience, preferred

• Positivity

• Independent thinking, adaptability, judgment and problem solving

• Calendaring

• Experience working with Senior Management or Executives in an administrative capacity

• Proven planning and organizational skills

• Problem-solving ability including independent judgment and decision-making skills

• Meeting set up and facilitation