Job Title: Administrative Assistant 2
Position Function: Performs general clerical duties; which may be required but not limited to answering phones, basic computer functions, typing, and electronic filing, and copying, scanning, and distributing mail.
Essential Performance Responsibilities: - Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers
- Assists with copying and distribution of documents and other materials for administrative and clerical staff
- Assists in distributing incoming mail appropriately
- Perform clerical duties for other staff as requested
Additional Duties: Assists with additional duties as assigned by Supervisor.
Equipment: The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical and Mental Demands: - Work in standard office and school building environments
- Ability to work outdoors during outdoor student activities
- Additional demands upon request of Supervisor
Knowledge, Skills, and Abilities: - Ability to communicate both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
- Basic computer proficiency and the ability to effectively use Microsoft Word and Outlook which will be determined and validated by testing
- Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
- Ability to communicate effectively with a supervisor when their discretion is needed
- Displays a significant degree of professionalism and confidentiality
- Ability to conform to proper standards of professional dress and appearance
- Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Interrelations: - Contact with personnel within the district and with customers and vendors
- Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
- Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
- Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
Employee Punctuality and Appearance: - In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
- Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
- All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Qualification Profile: - This position requires a High School education or GED
- No experience is necessary, however some experience is preferred
FLSA Status: Non-Exempt