JOB TITLE: Administrative Assistant 2
LOCATION: San Jose, CA - HYBRID
PAY RANGE: $25-$35/hr
DURATION: 5 months
COMPANY: Our client a Fortune 500 Software Organization is seeking dministrative Assistant 2 to bring onto the team.
Duties: - Support three Sr. Directors in the Developer Platforms Organization with scheduling meetings, presentations, and external engagements
- Maintain several executive calendars, manage staff meetings, and commitments
- bility to take notes and follow up on action items
- Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes Assist with scheduling group meetings
- Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature.
- Prepare, submit, and track expense reports
- Perform general office Administrative duties such as ordering supplies and equipment.
- Set up new vendors in payment system, process and track purchase order requisitions
- Coordinate special projects and large meetings with internal and external individuals
Skills: - Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done.
- Understanding of MS Office applications including Outlook, Word, PowerPoint & Excel/
- Team player, Ability to communicate in a clear and concise way.
- bility to remain flexible, embrace change, and manage uncertainty, all while thriving in a fast-paced environment.
- Exceptional ability to multitask, prioritize, and work under critical deadlines and manage workload with little direction.
- Strong organizational skills, attention to detail, and timely follow-through.
- Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
- Ownership of the outcome-even when full control is lacking, the ability to see it through until it is completed.
- Manage time effectively and have proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
- Excellent written and interpersonal communication skills
Education: - 3 + years of experience in an administrative environment, or equivalent practical experience
- Preferred BA/BS degree
BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.
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