Administrative Assistant 2

San Jose, California

NextDeavor
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Description

Administrative Assistant 2
6+ Month W2 Contract
San Jose, CA (Hybrid)

Here's how you'll make an impact on the team:
  • Support three Sr. Directors in the Developer Platforms Organization with scheduling meetings, presentations, and external engagements
  • Maintain several executive calendars, manage staff meetings, and commitments
  • Ability to take notes and follow up on action items
  • Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes Assist with scheduling group meetings
  • Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature.
  • Prepare, submit, and track expense reports
  • Perform general office Administrative duties such as ordering supplies and equipment.
  • Set up new vendors in Adobe's payment system, process and track purchase order requisitions
  • Coordinate special projects and large meetings with internal and external individuals
Here's what you'll need to be successful in this role:
  • 3 + years of experience in an administrative environment, or equivalent practical experience
  • BA/BS preferred
  • Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done.
  • Understanding of MS Office applications including Outlook, Word, PowerPoint & Excel/
  • Team player, Ability to communicate in a clear and concise way.
  • Ability to remain flexible, embrace change, and manage uncertainty, all while thriving in a fast-paced environment.
  • Exceptional ability to multitask, prioritize, and work under critical deadlines and manage workload with little direction.
  • Strong organizational skills, attention to detail, and timely follow-through.
  • Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
  • Ownership of the outcome-even when full control is lacking, the ability to see it through until it is completed.
  • Manage time effectively and have proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
  • Excellent written and interpersonal communication skills
Pay Range:

$32.00 - $35.21/hour

Benefits That Matter to You:
  • NextDeavor offers health, vision and dental benefits for contract employees
  • Paid sick leave eligibility is contingent on state of residence
  • Optional 401k Plan (excludes employer match)
  • Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment (NextDeavor boasts an impressive conversion rate of approximately 70%).
Ready to take the next step? Apply today and be part of a team that transforms businesses and fuels growth.

Apply with Pioneers here .
Date Posted: 19 May 2025
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