THE POSITION
Are you a team-oriented person who is interested in a career with a strong dedication to serving communities within Allegheny County? If so, the Allegheny County Department of Human Services is seeking forward thinking, robust candidates with excellent administrative skills and enthusiasm for working with other professionals to provide valuable services within our county. Apply today to join our amazing team of administrative professionals.
DESCRIPTION OF WORK
As an Administrative Assistant 2 you will provide complex and specific confidential administrative assistance with day-to-day office management details for the Deputy Director and Assistant Deputy Director for our Office of Administration. Your responsibilities will involve exercising a high order of initiative and relieving the Deputy Director and Assistant Deputy Director of details when feasible and desirable. This includes implementing directives, decisions, and policies through discussions, meetings and general circulation of pertinent information. You will also communicate their implementation (or lack of it) to the Deputy Director or Assistant Deputy Director. Managing the Deputy's and Assistant Deputy's direct and indirect clerical support and serving as a high-level administrative liaison with public, private, and governmental contacts are other key aspects of this role. You will be expected to coordinate administrative matters with various functionaries of county and state political bodies, departments, the system's providers, internal staff, and the public.
Applying your working knowledge of administrative and program requirements to assist the Deputy Director and Assistant Deputy Director will build upon comprehending program goals, objectives, and operations in gathering, assembling, correlating and analyzing information to identify and relate specific data and problem solutions for the Deputy Director or Assistant Deputy Director. Share your administrative talents and be part of something bigger than yourself with our team.
Work Schedule and Additional Information: - Full-time employment, 40 hours per week.
- Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary:In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: - One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university; or
- Any equivalent combination of experience and training.
Other Requirements: - You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
- Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
- You must be able to perform essential job functions.
How to Apply: - Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans: - Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at .
Telecommunications Relay Service (TRS): - 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.