Administrative Assistant 2

Salary: $47,472.00 - $52,219.20 Annually
Location : Allegheny County, PA
Job Type: Civil Service Permanent Full-Time
Job Number: CS-5-L0112
Department: Local Government
Division: HS Allegheny Co Child Welfare
Opening Date: 04/03/2025
Closing Date: 4/16/:59 PM Eastern
Job Code: L0112
Position Number:
Union: Non Union
Bargaining Unit: LG
Pay Group: LG
Bureau / Division Code:
Bureau / Division: Office of Children, Youth and Families
Worksite Address: ERO- 10700 Frankstown RD. Suite 101
City: Pittsburgh, Pennsylvania
Zip Code: 15235
Contact Name: Sabrina Parsons, HR Analyst 2
Contact Phone:
Contact Email:

THE POSITION

The Allegheny County Department of Human Services, specifically within the Children, Youth, and Families division, is on the lookout for diligent and innovative individuals who are committed to ensuring the safety, security, protection, and well-being of children throughout our county.

DESCRIPTION OF WORK

The Administrative Assistant 2, Department of Human Services (DHS), Office of Children, Youth and Families (OCYF), East Regional Office (ERO), under the general direction of the Regional Office Administrator, provides complex and confidential administrative, clerical and supervisory support for the smooth operation of the Regional Office.

I. Duties and Responsibilities
A. Oversees the building, equipment, and office supplies.

• Receives requests for needed repairs, supplies and maintenance.
• Requests, arranges and orders needed repairs, supplies and maintenance according to guidelines and procedures.
• Coordinates the activities involving repairs and deliveries.
• Inspects and approves repairs and deliveries of supplies.
• Makes recommendations for equipment, special furniture, supplies not routine or already approved.
• Resolves discrepancies and problems involving the building, repairs, renovations and supplies for the office.
• Ensures the safety and security of the building and staff with closing and opening procedures and schedules.
• Acts as the contact person for general emergencies when assigned or in the absence of the Regional Office Administrator.A.Coordinates office expansion activities. Serves as a liaison with other County Departments to have expansive activities completed.
• Revises floor plan diagrams to benchmark current/future staff locations.
• Coordinates all telephone and computer activities, office furniture and equipment associated with the move.

B. Participates as a member of the Regional Office Clerical team in the development and implementation of Regional Office's clerical and agency's goals, objectives, policies, procedures, quality assurance program and information systems.

• Provides information and suggestions.
• Supports and implements goals, objectives, policies, procedures and programs.

C. Supervisory

• Oversees/distributes work assignments. Reviews completed assignments for accuracy and timeliness. Ensures the forwarding of completed assignments.
• Establishes priorities, performance standards, internal policies and procedures. Provides guidance when necessary.
• Coordinates and ensures the provision of clerical support to the casework staff by ensuring availability and scheduling of staff:
  • Coordinates time and attendance for staff. Verifies bi-weekly time sheets for
    accuracy and approval.
  • Approves time off requests regarding annual, personal, compensatory time.
  • Approves overtime for clerical staff.
  • Addresses problems regarding tardiness, absenteeism, etc. Recommends disciplinary action to the Regional Office Administrator, if necessary.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at .

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test oncefor this posting.
• Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01

How many years of full-time experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization do you possess?

• 1 year or more
• 6 months but less than 1 year
• Less than 6 months
• None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03

How much college coursework have you completed?If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted click apply for full job details