Administrative Assistant 2

MLGW is an equal opportunity employer and does not discriminate because of race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability, protected veteran status, or any other status protected by law. No information obtained in this application is intended to be used for such discrimination.

The Administrative Assistant II will provide confidential intermediate-level executive administrative/secretarial assistance to the Vice President of Human Resources, Vice President and CTO, Vice President of Customer Care, Vice President of Engineering and Operations, and Vice President of Construction and Maintenance; handle internal/external complaints, requests and inquiries;
refer questions to other departments when needed; and prepare office reports.

FUNCTIONS: Act as liaison for the Executive with other departments and external contacts generally of an important or sensitive nature. Work with the Application Development teams on time reporting, budgeting, SharePoint updates, area wiki documentation, collaboration with other areas, SmartSheet project updates, data reviews on spreadsheets, meeting summary notes and meeting coordination. Have strong skillsets in PowerPoint, Word and Excel.

Have strong skills in efficient communication, multitasking abilities, efficient time management, strong attention to detail, ability to prioritize tasks, excellent written skills, excellent verbal skills, good listening skills, professional email etiquette, analytical thinking, friendly positive attitude, quick learner, have initiative, self-motivated and event planning skills.

Prepare/verify various forms, reports, minutes, contracts, resolutions, etc.; assist in preparation of area budget; compile/maintain and monitor highly confidential files, information and working papers such as matters currently under consideration by the President & CEO and/or Executive staff; notify various departments of information, directives and instructions from the President & CEO and/or Executive. Perform general office activities which entail receiving/screening visitors; relieving Executive of any general routine duties and advising of office/procedural problems and other matters that need attention. Stay abreast of current status of plans, directives and activities; and assist at special Division functions. Operate Division vehicle and office equipment. Perform other duties as directed.

EDUCATION

High school diploma or General Education Development (G.E.D.) plus 2 years of college or business school with a major in Office Administration or related area.

EXPERIENCE

Must have a minimum of four (4) years experience as a secretary.

ADDITIONAL INFORMATION

Must have successfully completed appropriate Clerical/Secretarial and Training Programs for promotional progression. Works in office under good conditions. Subject to occasional kneeling, bending, stooping, crouching, reaching, light lifting and standing for long periods of time while filing and obtaining office supplies; and occasional eye fatigue and sitting for long periods of time while working on computer. Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 20 pounds of force on a regular basis; and some dexterity in operating office equipment. The position requires normal visual acuity and field of vision, hearing and speaking abilities.

THIS LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY.