Administrative Assistant 2, SG-15 Bookmark this Posting Print Preview Apply for this Job
Please see Special Instructions for more details.
This is a competitive classified position. If you are not list or transfer eligible you may be eligible for a provisional appointment. If hired, you would be expected to qualify for the competitive exam when it is next held, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position at that time.
Please submit a resume, cover letter explaining interest in and qualifications for the position, and contact information for three professional references, including at least two past/current supervisors.
If you received a canvass letter, you must respond to the canvass in ELMS.
PLEASE NOTE: References will be contacted at the time of on-campus interviews.
Vacancy Announcement
Position Information
Campus Title Administrative Assistant 2, SG-15
Department School of Education
Position Summary
HIGHLIGHTS
SUNY Geneseo is looking to hire an Administrative Assistant 2 for the School of Education ( SOE ).
As an Administrative Assistant 2 (AA2), you'll provide administrative, executive, and strategic support to the Dean of the School of Education by overseeing day-to-day operations, personnel transactions, and strategic initiatives and priorities in this growing area of the college.
You will ensure the efficient operation of the School of Education by performing a wide range of administrative duties including resolving day-to-day operational problems, responding to phone calls, sorting paper and electronic mail, maintaining office supplies, supporting processes such as adding and dropping students from courses, overall office organization, and following up on faculty, staff, student, and community questions and needs. You will process SOE faculty and staff travel and national memberships, reconcile state and foundation accounts, and maintain a detailed budgetary report to be shared monthly with the SOE . You'll provide logistical support for searches and help to onboard new adjuncts, lecturers, and faculty in the SOE . You'll also recruit and oversee Work Study students.
As an AA2, you'll perform duties at an advanced level in compliance with SOE and college policies and procedures, on behalf of the dean. These include working closely with the dean to prepare for and take minutes of SOE faculty/staff meetings, executive coordinating committee meetings, communications with program coordinators, standing committee chairs, and college stakeholder groups both on and off-campus. You'll be responsible for internal communications (including weekly student newsletters), document organization, calendar management, and the master calendar. Your duties include overseeing and monitoring SOE listservs and weekly newsletters, including tracking and posting PK-12 hiring announcements. You'll manage and update SOE webpages.
Your role includes logistical responsibility for the SOE graduation celebration, Shear Speaker Series, accreditor site visits, special events, and strategic initiatives. This includes communication with speakers, processing W-9s, securing travel and overnight accommodations, venue, CAS , CIT , parking reservations and marketing.
The AA2 regularly engages with faculty, staff, students, and the community, serving as the face of the SOE and the Office of the Dean in these engagements.
If you are not eligible by way of the Civil Service list or transfer, you may be eligible to be hired provisionally. You would need to meet the provisional eligibility minimum qualifications (below) and sit for the Administrative Assistant 2 exam when it is held. You will be expected to qualify for the competitive exam, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position.
Required Qualifications
MINIMUM QUALIFICATIONS
Candidates must have permanent appointment in an Administrative Assistant 2, SG-15, classified position; or be reachable for appointment on the current NY State Civil Service canvass list for SUNY Geneseo's area location for the Administrative Assistant 2, SG-15 position; or be transfer eligible.
or
For Provisional Appointment Eligibility: one year as an Administrative Assistant 1, SG-11
New York State Preferred Lists candidates have preference.
Preferred Qualifications
PREFERRED QUALIFICATIONS
- Experience in a high-level higher-education administrative office or a similar setting where detail orientation, project management and independent judgment were required and technical skills and follow through were the norm.
- Experience with office processes and technology systems used at SUNY Geneseo and proficiency in office tools including Word, Excel, and the Google Suite.
- Experience supervising student workers.
- Proven skills and expertise in interacting with a variety of stakeholders and working with people with diverse backgrounds.
Posting Details
Posting Details
Posting Number C490
Number of Vacancies 1
Line to be filled 00277
Full or Part-time Full-Time
Appointment Type Permanent
Job Posting Date 05/16/2025
Job Posting Closed Date 06/01/2025
Salary Minimum of SG-15: $59,787
Special Instructions to Applicant
This is a competitive classified position. If you are not list or transfer eligible you may be eligible for a provisional appointment. If hired, you would be expected to qualify for the competitive exam when it is next held, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position at that time.
Please submit a resume, cover letter explaining interest in and qualifications for the position, and contact information for three professional references, including at least two past/current supervisors.
If you received a canvass letter, you must respond to the canvass in ELMS .
PLEASE NOTE : References will be contacted at the time of on-campus interviews.
About SUNY Geneseo
Mission Statement
We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.
Vision
We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.
Values
The Geneseo campus community is guided by our beliefs in and commitments to the following values:
- Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.
- Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.
- Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas and
contributions of each individual.
- Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and global
communities.
- Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of the
past and our obligations to the future.
Equal Employment Opportunity/Affirmative Action Employer
SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.
Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.
To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at or email ( 3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion.
Background Investigation Statement
All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at
Clery Statement
Applicants interested in positions may access the Annual Security Report( ASR ) for the College at The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at .
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