Administrative Assistant 2

Salary : $48,422.40 - $71,198.40 Annually
Location : Des Moines - 50319 - Polk County, IA
Job Type: Full-time
Job Number: 25-02701
Agency: 005 Department of Administrative Services
Opening Date: 04/04/2025
Closing Date: 4/14/:59 PM Central
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Job Description
Join Our Team at the Department of Administrative Services.

The Department of Administrative Services (DAS) is looking for a motivated individual to join our Central Procurement Enterprise in Des Moines, Iowa. This is a great opportunity to play a key role in managing the State of Iowa's Purchasing Card (PCard) Program and providing essential support to the Central Procurement team.
What You'll Do
In this multifaceted role, you'll support both the PCard Program and general Central Procurement operations, helping to ensure smooth processes and exceptional service to state agencies and vendors alike.
PCard Program Responsibilities

• Program Operations: Manage the daily operations of the PCard Program statewide. You'll be issuing, suspending, or canceling cards, and managing transaction and monthly limits in collaboration with key stakeholders.
• Compliance Oversight: Monitor PCard usage for compliance with laws, rules, and internal policies. Use data and analytics to flag and follow up on high-risk transactions.
• Customer Support: Act as the go-to resource for cardholders-troubleshooting account issues, answering program-related questions, and supporting training efforts.

Central Procurement Support

• Vendor & Agency Communication: Assist with procurement-related requests, help maintain accurate vendor records, and collaborate with staff to coordinate necessary updates.
• Office Administration: Manage office supply inventory, equipment maintenance, and website updates. Keep everything running smoothly behind the scenes.
• Contract Administration: Maintain and update contract records, including uploading documentation, tracking insurance certificates, and ensuring data is complete and accurate.

Key Strengths for Success

• Strong relationship-building and communication skills
• Proficiency with computer systems, databases, and spreadsheet software
• Sharp attention to detail and the ability to manage multiple daily operational tasks
• A customer-focused mindset with a team-player attitude

Critical Job Competencies
Accountability Integrity Productivity Self-Management
Customer Service Teamwork Communication Technical Skills
Preferred Qualifications

• One year or more of experience as a PCard Administrator, Coordinator, or User is highly desirable.

At the State of Iowa, we are committed to your well-being. As a valued team member, you'll enjoy a comprehensive benefits package that includes:

• Paid Time Off: Enjoy vacation, paid holidays, and sick leave with no limits on sick leave accrual.
• Great Benefits: Excellent Health, Dental, and Vision Insurance Options.
• Retirement Plan: IPERS Retirement package and an option for a deferred compensation plan.
• Flexibility: Flexible Spending Accounts (medical and dependent care).
• Life Insurance: Free Life Insurance.
• Support: Employee Assistance Programs and Employee Discount Programs

To learn more about the benefits of working with the State of Iowa, visit our

Explore the Distinctive Culture of DAS: Why Choose Us?

Are you ready to uncover the unique qualities that make the Department of Administrative Services (DAS) an exceptional workplace? Dive into our to explore what sets DAS apart, join our Talent Network for the latest job opportunities, discover the outstanding benefits offered by the state, and receive personalized support to navigate the State's hiring process. We're excited to welcome you aboard and see how your talents can contribute to the success of our team.

If you're ready to take your administrative career to the next level in a role that keeps you engaged, challenged, and valued-apply today.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).
2. A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
3. Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.

For additional information, please click on this .
Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyGain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority.
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Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.
• No

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PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq
• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq

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Have you graduated from an accredited four-year college or university with a bachelor's degree in any field . click apply for full job details