Administrative Assistant 2

Salary: $50,836.00 - $77,321.00 Annually
Location : Dauphin County, PA
Job Type: Civil Service Permanent Full-Time
Job Number: CS-5-08220
Department: Department of State
Division: ST Hlth Lcnsng Sectn
Opening Date: 04/11/2025
Closing Date: 4/24/:59 PM Eastern
Job Code: 08220
Position Number:
Union: AFSCME
Bargaining Unit: A4
Pay Group: ST06
Bureau / Division Code:
Bureau / Division: ST Hlth Lcnsng Sectn
Worksite Address: 2525 North 7th Street
City: Harrisburg, Pennsylvania
Zip Code: 17110
Contact Name: Jennifer Boisvert
Contact Phone:
Contact Email:

THE POSITION

Are you an organized and innovative professional who enjoys analytical tasks and excels in administrative work? The Department of State is eager to welcome an ambitious and detail-oriented Administrative Assistant 2 to join our team. This is an exciting opportunity to provide administrative staff support to a board in the Health Licensing Division of the Bureau of Professional and Occupational Affairs, where you will serve as the primary resource for board-related information. Apply today to start a new chapter in your administrative career.
DESCRIPTION OF WORK
As an Administrative Assistant 2, you will be responsible for coordinating board meeting activities such as agenda preparation, document dissemination, meeting minute review and editing, as well as post-meeting follow-up. Work involves scheduling interviews and conferences between board members, licensees and applicants, and bureau staff as needed. Strong analytical skills will be exercised as you review applications, present exceptional cases to board or legal staff, and determine eligibility of selected applications. You will have the opportunity to develop, maintain, and publish a manual of board laws, rules and regulations, as well as policies and procedures. Efficient communication skills are essential as you will be expected to provide excellent customer service to the public, applicants, licensees, and support work units.

Make your career goals a reality with the Pennsylvania Department of State.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Work schedule may be negotiable.
• Telework: You may have the opportunity to work from home (telework) part-time (up to 50%), upon successful completion of the probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.
How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at .

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there's more to life than just work. Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit and click on the benefits box.

Eligibility rules apply.
01

How many years of full-time experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization do you possess?

• 1 year or more
• 6 months but less than 1 year
• Less than 6 months
• None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.)
03

How much college coursework have you completed?If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable . click apply for full job details