Administrative Assistant 2

Salary: $25.88 Hourly
Location : Anchorage, AK
Job Type: Long Term Nonperm
Job Number: 49317
Department: Health
Division: Public Health
Opening Date: 03/05/2025
Closing Date: 5/9/2025 5:00 PM Alaska
Division: Public Health
Position Open To: Alaska Residents Only
Bargaining Unit: General Government
Range: 14

Job Description
THE RECRUITMENT PERIOD FOR THIS JOB POSTING HAS BEEN EXTENDED
Join the Department of Health.

We're thrilled to welcome you.

We've made our application process more accessible than ever.

Please take a look at our job announcement below.

If you can see yourself in this role, apply now-your next opportunity awaits.
This position is open to Alaskan Residents only.

Please check out theto determine if you qualify.
What you will be doing:
As the Administrative Assistant 2, you'll be the go-to person for supporting the Section of Chronic Disease Prevention and Health Promotion (CDPHP). You'll get to flex your multitasking skills while handling everything from travel coordination and budgeting to payroll and procurement. You'll also play a key role in welcoming visitors, helping streamline office procedures, and pitching in on special projects to make a real impact. If you're someone who loves staying organized and supporting a fun and dynamic team, this is the perfect role for you.

Our organization, mission, and culture:
The Division of Public Health's mission is to protect and promote the health of Alaskans. As a member of our team, you will contribute every day to the improvement of the health of Alaskans and their families. The Division of Public Health exemplifies these values:

• Accountability- We are committed to responsible use of human, financial, and environmental resources.
• Respect- We provide services without discrimination or judgment.
• Human Potential- We are committed to developing each Alaskan's potential as a healthy individual as well as fostering strong, healthy communities.
• Integrity- We are honest and ethical in all we do.
• Scientific Excellence- We are committed to adding to and contributing to the body of scientific knowledge and using the best available knowledge and data to set public health policy.

The benefits of joining our team:
When you join the CDPHP administrative team, you'll collaborate with a fun, friendly, and supportive crew. Together, we're committed to making Alaska an even better place to live, work, and play. Be a part of our mission and help us create positive change. We also currently offer 12 annual paid holidays, personal leave with an accrual rate increase based on time served, hybrid telework schedules, flexible hours, excellent insurance, professional development opportunities, and even gym discounts at participating fitness providers in multiple locations throughout the state. Check out the "Benefits" tab on this post to learn more.

The working environment you can expect:
Your new workspace on the 7th floor of the Frontier Building boasts stunning views of the Chugach Range, Denali (on clear days), and Cook Inlet. Our Midtown location makes it easy to find delicious lunch options, whether you're up for a quick stroll or a short drive. The Frontier Building offers ample covered parking, onsite vending machines, and excellent building security.

Who we are looking for:

• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

To view the general description and example of duties for this job class, please go to the following link and search for Administrative Assistant 2:
Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Additional Required Information

At the time of the interview, please provide the following:

1. Three (3) professional references we may contact by phone, one (1) of whom must be your current or most recent supervisor, if not already provided in the application.
2. Current performance evaluation, if available.
3. A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

Please read the below information carefully. This applies to your application submission.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S . click apply for full job details