Administrative Assistant 1

Salary: $41,203.50 Annually
Location : Westmoreland County, PA
Job Type: Civil Service Permanent Full-Time
Job Number: CS-8-L0111
Department: Local Government
Division: HS Westmoreland Co Mh/Id Unit
Opening Date: 04/03/2025
Closing Date: 4/16/:59 PM Eastern
Job Code: L0111
Position Number:
Union: Non Union
Bargaining Unit: LG
Pay Group: LG
Bureau / Division Code:
Bureau / Division: Westmoreland County Behavioral Health and Developmental Services
Worksite Address: 40 North Pennsylvania Avenue
Worksite Address: Suite 110
City: Greensburg, Pennsylvania
Zip Code: 15601
Contact Name: Cassandra Rohm
Contact Phone:
Contact Email:

THE POSITION

Are you a highly organized and detail-oriented professional who is ready to take on a challenging and exciting new career? If so, Westmoreland County Behavioral Health & Developmental Services (BHDS) is seeking an ambitious Administrative Assistant 1 who possesses excellent communication skills to provide valuable clerical and administrative support to the Developmental Services Department for the processing of intakes for waivers and services. Showcase your talents while working alongside a supportive and welcoming team, apply today.
DESCRIPTION OF WORK
As an Administrative Assistant 1, you will work closely with the Intake and Eligibility Director and participate in a wide-range of clerical functions through the intake processing of various waivers and services. Due to the nature of tasks for this position, strict confidentiality is expected to be maintained. Excellent communication skills are vital in order to contact vendors as necessary and collaborate with government agencies and external providers. You will also be responsible for scheduling and attending meetings, preparing meeting minutes, and maintaining departmental documents. This professional assists with data collection and analysis for assigned projects which may include quality and compliance reviews. You will also have the opportunity to attend various tabling events to bring awareness to the community about intellectual disability (ID) services and speak with community members regarding the intake and waiver eligibility process.
Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Occasional need to work or attend meetings after hours or on weekends. Compensation will be provided.
• This position will require remote and field work.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 1 day per week, upon successful completion of the 6 month probationary period and submission of a county application for telework. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Greensburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Westmoreland County. If no eligible candidates who live within Westmoreland County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• A conditional offer of employment will require a drug screening.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at .

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01

How many years of full-time paraprofessional level or higher experience do you possess?

• 4 years or more
• 3 but less than 4 years
• 2 but less than 3 years
• 1 but less than 2 years
• Less than 1 year
• None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03

How much college coursework have you completed?If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit and click on Other Information . click apply for full job details