About Us: Mid-America Fittings (subsidiary of Midland Industries) is a leading manufacturer of engineered, industrial grade brass fittings, valves and custom components. We are seeking a highly organized and motivated Administrative and Sales Assistant to join our team. Our ideal candidate is a proactive individual with a strong sense of responsibility and excellent multitasking skills. If you thrive in a fast-paced environment and have a passion for providing top-notch administrative and sales support, we'd love to hear from you.
POSITION SUMMARY: The Administrative and Sales Assistant will be responsible for providing comprehensive administrative and sales support to ensure the smooth operation of daily activities. This role involves managing communication, handling mail, processing financial tasks, supporting production, overseeing office management, preparing reports, and reviewing purchase orders. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment.
POSITION RESPONSIBILITIES: Communication:- Answer phones and respond to emails on a daily and as-needed basis.
- Greet guests warmly and professionally.
Mail Handling:- Manage incoming and outgoing mail daily.
- Handle priority mail as needed.
Financial Duties:- Process accounts payable 1-2 times per week or as needed.
- Handle accounts receivable tasks when workload allows.
Order and Invoice Management:- Perform daily order entry.
- Print and match invoices with purchase orders daily.
Production Support:- Enter production orders and process production invoices daily.
Office Management:- Order office supplies and miscellaneous items as needed.
- Plan and set up company lunches.
Reporting:- Prepare and manage order release reports daily.
- Produce attendance and lights out reports for CNC production.
- Scan and email Mid America Fittings warehouse pack slips daily.
- Generate backorder reports as needed.
Purchase Order Review:- Review purchase orders monthly for possible missed shipments and invoices.
REQUIRED SKILLS AND ABILITIES:- Strong organizational and multitasking skills.
- Excellent communication skills, both verbal and written.
- Ability to handle sensitive information with confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Previous experience in an administrative or clerical role preferred.
EDUCATION AND EXPERIENCE:- High school diploma or equivalent required; associate degree preferred.
PHYSICAL REQUIREMENTS:- Prolonged periods of sitting at a desk.
An Equal Opportunity Employer We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.