Administrative Analyst - College of Natural Sciences & Mathematics Job no: 545406
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Working Title: Bio/Chem/Geog Group Analyst
Classification Title: Administrative Analyst/Specialist - Exempt I
Posting Details Priority Application Date (Posting will remain open until filled): Sunday, March 2, :55pm PT
Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary The Analyst will serve as a lead for departmental administrative coordinators in the College of NSM. In addition, the incumbent will be responsible for tracking, analysis and predictions about faculty workload within the departments of Biological Sciences, Chemistry and Geography. Furthermore, the incumbent will develop policies and procedures for travel for all three departments, develop and implement processes for paperwork and grant budgeting with the Sponsored Projects Administration office, including student hiring, faculty hiring, streamlining ordering support and developing processes to track and predict spending patterns on UEI accounts. They will also work independently to analyze scholarship expenditure account balances and recommend numbers and values of scholarship awards to departments.
FLSA: Exempt (not eligible for overtime compensation)
Anticipated Hiring Range: $4,600 per month - $5,000 per month; commensurate with the candidate's education, experience, skills, and training.
CSU Classification Salary Range: $4,598 per month - $8,318 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range: 2
Recruitment Type: Regular (Probationary)
Time Base: Full-Time
Work Hours: Work Hours: Monday - Friday 8 am - 5 pm
Department Information The College of Natural Sciences & Mathematics consists of six departments, three centers and a machine shop, and is comprised of approximately 50 staff, 250 faculty and 3,000 students. Our degree programs, research opportunities, internships and strong student support prepare graduates to achieve lifetime career success, contribute to knowledge and help solve societal problems. Our faculty, students and graduates promote regional progress through professional activity and community collaboration.
Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Required Qualifications - Working knowledge of budget policies and procedures, grants and other financial record tracking.
- Ability to learn, interpret, and apply a wide variety of university policies and procedures relating to travel, budget and personnel.
- Experience and proficiency using standard office software (Word, Excel, Access, PowerPoint, Outlook, etc.) to prepare reports and effectively communicate with colleagues and business partners.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Ability to organize and plan work and projects including handling multiple priorities and timelines.
- Ability to make independent decisions and exercise sound judgment.
- Experience working with a variety of constituents, including faculty, staff and administrators.
- Ability to provide oversight, lead work direction, training, and guidance to office staff and provide input to performance evaluations, when needed.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large-scale, complex projects that involve coordination with the College and/or other departments
- Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations when precedents do not exist
- Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems
- Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations
- Demonstrated ability to work effectively, inclusively, and sensitively with people from diverse backgrounds
- Experience with promoting diversity, equity, and inclusion
- Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community
- Ability to apply judgment, discretion, and initiative; make appropriate recommendations; and maintain the confidentiality of sensitive materials
Conditions of Employment
- Ability to successfully pass a background check
Preferred Qualifications - At least one year of experience working as an Administrative Support Coordinator within an academic department
- Demonstrated knowledge of Travel Policies and Procedures
- Knowledge of policies and procedures around maintaining Working Personnel Action Files
- Proficiency with Common Management System (CMS) and other software platforms, such as Human Resources / Student Administration (HR/SA), Cognos, Cascade, Concur, Saclink, Financial Data Warehouse, Blackbaud, OnBase, Handshake, CSUBuy, Qualtrics, Astra, CHRS, CFS
Documents Needed to ApplyFailure to upload required documentation may result in disqualification.
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