Administrative Analyst

Salary: $22.52 - $28.16 Hourly
Location : Durango, CO
Job Type: Full-Time
Job Number: 2
Department: Community Development
Division: Development Services - 4131
Opening Date: 04/30/2025
Closing Date: 5/15/:59 PM Mountain
Schedule Details Monday through Friday 7:30 a.m. to 4:30 p.m. or 8:00 a.m. to 5:00 p.m.

Description
We are seeking a skilled and proactive Administrative Analyst to support the Community Development Department with a wide range of complex administrative, clerical, and project-related duties. This position is responsible for compiling and monitoring the department budget, coordinating Board and Commission activities, and managing detailed and often confidential projects, including personnel matters. The ideal candidate will also serve as a knowledgeable point of contact for the public, offering information and guidance on departmental policies and procedures.
Essential Job Duties

What You'll Do in This Role:

• Train, assign, and coordinate the work of clerical staff to ensure compliance with department policies and procedures.
• Assist with preparing the department budget and monitor spending, including processing invoices, purchase requisitions, and purchase orders; oversee the Community Development and Engineering cash register process.
• Oversee the Community Development department's Colorado Open Records Act (CORA) requests.
• Attend Boards and Commission meetings; prepare agenda packets and meeting minutes.
• Prepare, proofread, and process a wide range of documents, including correspondence, reports, meeting agendas, and minutes; prepare and distribute press releases, legal notices, property postings, neighbor notices, and related documents to ensure legal compliance.
• Handle confidential personnel records and verify information for accuracy and completeness.
• Manage the department calendar, schedule meetings and events, and coordinate with other departments, agencies, and the public.
• Provide front desk and phone support, assist with applications and payments, and respond to inquiries, including those routed from the City website.
• Operate office equipment and manage data entry, electronic files, and document storage; maintain and update both digital and physical filing systems.
• Prepare and submit monthly reports and statistical summaries on department activities.
• Support department functions and complete special projects as assigned.
• Sort and distribute mail; respond to routine correspondence.

Minimum Qualifications

You Have:

• An associate degree in business administration, human resources, computer science or related field, plus three years of increasingly responsible clerical and/or administrative work-or an equivalent combination of education, training, and experience demonstrating the necessary knowledge, skills, and abilities.
• Knowledge of how a department runs day-to-day, including budgeting and administrative processes, and the ability to track and manage financial documents.
• Strong communication skills, both written and verbal - you know how to create clear reports and correspondence, and how to explain policies and procedures in a way people understand.
• Good judgment and organization, with the ability to handle confidential tasks, solve problems on your own, and keep multiple priorities moving forward.
  The ability to lead and support others, work well with different teams, and build positive relationships with coworkers, partner agencies, and the public.

Supplemental Information

What We Can Offer You:

• Comprehensive medical, dental, and vision insurance.
• Ample personal time off (PTO) and 11 paid holidays.
• 401(a) retirement plan and optional deferred compensation plan.
• Basic life insurance and accidental death & dismemberment (AD&D) coverage.
• Long-term disability coverage.
• Paid Family and Medical Leave (FMLA).
• Access to Employee Assistance Program (EAP).
• Free access to the Durango Community Recreation Center and Chapman Hill Ice Rink & Ski Area.
• Holistic Employee Wellness Program, addressing physical, mental, financial, and professional well-being.
• Free transit pass and family member discounts.
• Reimbursement for job-related classes to foster continuous learning.
• Sixteen hours of volunteer time off per year to support local non-profit organizations.

To view the full job description, please click here.

Belong at the City of Durango:

We believe in creating an inclusive workforce that welcomes diversity of thoughts, viewpoints, and experiences.

The City of Durango is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

City of Durango's Indigenous Land Acknowledgement
We offer a complete benefits package to full-time employees including medical, dental & vision insurance, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off.

To learn more details, visit our
01

Do you have an associate degree in business administration, human resources, computer science or related field, plus three years of increasingly responsible clerical and/or administrative work-or an equivalent combination of education, training, and experience demonstrating the necessary knowledge, skills, and abilities?

• Yes
• No

02

Have you been previously employed by the City of Durango?

• Yes
• No

03

If you answered yes, provide previous City positions and approximate dates for those positions.
04

Do you have any relatives who currently work for the City of Durango?

• Yes
• No

05

If you answered yes, provide your relative's name, the department they work in, and their relationship to you.
06

Have you ever been convicted of a crime, including misdemeanors, deferred sentences/judgements?

• Yes
• No

07

If you answered yes to having been convicted, you are REQUIRED to provide DATE(S) and DESCRIPTION(S) of offense(s) below.
Required Question