Administration

Job Description: Hours: M-F 8:30-5:30

This position will be a floater, need to be able to fill in where needed
Needs to be adaptable and understanding
At least 5 years of executive administrative experience, understands working with senior leaders, understands confidentiality
knowledge in booking travel
some kind of travel booking tool experience
MS Office Suite
Able to prioritize tasks

Job Summary:
As an Executive Assistant, you will play a critical role in providing high-level administrative support. You will be responsible for managing their busy schedules, coordinating meetings and events, handling confidential information, and ensuring the efficient operation of their offices.
Key Responsibilities:
Calendar Management: Proactively manage and prioritize the calendars of the CIO and President, scheduling meetings, appointments, and travel arrangements.
Communication: Serve as the primary point of contact between the executives and internal/external stakeholders, screening and directing inquiries as appropriate.
Meeting Coordination: Organize and coordinate meetings, conferences, and events, including preparing agendas, materials, and meeting minutes.
Travel Arrangements: Make travel arrangements, including flights, accommodations, and itineraries, to ensure efficient and stress-free travel for the executives.
Document Management: Prepare and edit documents, reports, and presentations with a high degree of accuracy and attention to detail.
Expense Management: Track and manage expense reports for the executives, ensuring compliance with company policies.
Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
Project Support: Assist in various projects and initiatives, providing research, data analysis, and administrative support as needed.

Summary:
As a Executive Associate, you will provide a wide range of business operations, administrative and general support duties for executive management.
Comments for Suppliers: