About Archie Bolden
Archie Bolden is a global multi-disciplinary design studio specializing in Architecture, Interior Design, Decoration and 3D Visualization. This position is full time in our Atlanta office however will be servicing and collaborating with all 5 of our global offices.
POSITION PROFILE
The Administration & Finance Specialist is a key support role responsible for ensuring the smooth running of daily office operations, providing administrative and HR support, and maintaining accurate financial records through basic bookkeeping. This position works cross-functionally to enhance operational efficiency, support internal processes, and ensure compliance with company procedures. The ideal candidate is detail-oriented, proactive, and adaptable, with strong organizational and communication skills.
KEY RESPONSIBILITIES
Office & Operations Management
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Oversee daily office operations, ensuring smooth workflow and resolving operational issues in a timely manner.
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Maintain organized electronic filing systems, ensuring all business records are up-to-date and easily accessible.
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Assist in developing and refining internal processes to enhance efficiency across departments.
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Implement operational strategies that align with company goals and improve team performance.
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Coordinate office supplies, vendor relationships, and equipment maintenance.
Finance & Bookkeeping
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Perform bookkeeping duties including tracking invoices, basic ledger entries, and bank reconciliations.
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Manage the office's financial processes, including expense reporting for leadership, petty cash, and document preparation for accounting.
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Support budgeting activities and help generate financial summaries or reports as requested.
Human Resources Support
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Assist with recruitment coordination: posting jobs, scheduling interviews, and communicating with candidates.
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Support onboarding and offboarding processes, ensuring documentation and systems are updated.
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Help implement employee wellbeing initiatives and maintain internal HR documentation.
Contracts & Legal Administration
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Assist in the drafting, review, and management of legal documents, contracts, and service agreements.
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Ensure documentation is accurate, up-to-date, and compliant with internal and legal requirements.
QUALIFICATIONS & SKILLS
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Bachelor's degree in Business Administration, Accounting, or a related field or relevant work experience in administrative support.
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2-4 years of experience in office administration and basic finance/bookkeeping
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Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
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Proficiency in Microsoft Office Suite and basic financial software, with the ability to learn new tools and systems as required.
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Strong communication skills, both written and verbal, with a professional demeanor.
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Ability to handle confidential information with professionalism and discretion.
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Detail-oriented and proactive, with a strong ability to work both independently and as part of a team.