Admin Support Associate / Training and Recruitment (Republican)

Salary : $38,480.00 Annually
Location : Xenia, OH
Job Type: Full Time
Job Number: 25-00058
Department: Board of Elections
Opening Date: 05/22/2025
Closing Date: 6/1/:59 PM Eastern

Description
FOR INQUIRIES, PLEASE CONTACT THE APPOINTING AUTHORITY:
Greene County Board of Elections
551 Ledbetter Road
Xenia, OH 45385

Under the direction of the Department Director/Deputy, performs all duties related to the data entry and proofing of various election-related documents, scanning election materials, processing vote-by-mail ballots, recruiting Election Day officials, training of Election Day officials, monitoring social media, assisting the public with the voting process and general questions regarding elections. This position also requires great customer service skills as well as respectful telephone etiquette.
Hours: 8:00 am-4:30 pm, Monday to Friday, with overtime hours required as needed including evenings, weekends and holidays
Duties/Responsibilities

• Conducts business in accordance with federal election guidelines, the Ohio Revised Code, Policies and Procedures of the State of Ohio, HAVA and NVRA and the Greene County Board of Elections;

• Performs data entry tasks relative to all Board of Elections operations including maintaining the EVIS software database as it relates to voter registration and the vote-by-mail process;

• Proofs various election related documents for content and accuracy such as ballots, poll books, vote-by-mail identification envelopes, petitions and various reports;

• Reviews, researches, verifies, organizes and completes all necessary tasks associated with voter transactions such as provisional and vote-by-mail ballots, voter history and state and local petitions;

• Assists the public with the early voting process located at the Board of Elections;

• Provides excellent customer service to the public in person and on the telephone;

• Assists in the recruitment, scheduling of training and payroll processing for the precinct election officials, voting location managers and other election day officials;

• Assists with equipment preparation, maintenance and logic and accuracy testing;

• Training and recruitment of large numbers of Election Staff;

• Assists with phone banks and providing support to polling locations on election day;

• Assists with processing information requests;

• Assists in safeguarding sensitive documents and supplies;

• Attends continuing education and training as required;

• Performs all other duties assigned, delegated or required of the position as well as those prescribed by law.
Minimum Qualifications

High School Diploma or equivalent required; must be able to read and speak the English language; possess good communication skills; demonstrate exceptional proofreading skills; six months of data entry and customer service work experience preferred; must be able to lift 40 lbs.; must demonstrate command of Microsoft Windows and Microsoft Office, specifically Word, Excel and Outlook; must be a registered Republican voter of Ohio and have Republican party affiliation based on voting history.

Supplemental Information

Personal Characteristics:
• Ability to perform in a professional manner under maximum levels of stress when confronted with an issue or tight deadline;

• Demonstrates good attendance and willingness to work extended hours;

• Demonstrates a professional attitude and appearance;

• Demonstrates excellent customer service, telephone and organizational skills;

• Demonstrates flexibility, adaptability, dependability, problem solving skills and ability to manage multiple tasks simultaneously;

• Applies excellent interpersonal skills which include effective verbal and written communication.

This position is non-exempt from the Fair Labor Standards Act of 1938, as amended relative to overtime compensation.
This position meets the definition of "election officer" or "election official" as defined by 3501.01(U) of the Ohio Revised Code and is considered unclassified per 124.11(A)(2) of the Ohio Revised Code.
Equal Opportunity Employer; Smoke-free

DRUG-FREE WORKPLACE:
While Ohio has approved medical and recreational marijuana, the law does not require employers to permit or accommodate an employee's use, possession, or distribution of marijuana. Greene County is a drug-free workplace. Employees are required to comply with all applicable local, state, and federal laws regarding drug-free workplaces and while working for the County, will be required to follow the County's drug-free workplace policy. Employees cannot work under the influence of, purchase, transfer, sell, manufacture, deliver, dispense, use, or possess illegal drugs, alcohol, marijuana (medical or recreational), or misuse/abuse prescription drugs in any way.
There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include: health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans.

The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County.

NOTE: Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.