Admin Officer - Executive PA
Our client, an international company with offices in the City of London, is looking to recruit an Admin Officer.
Responsibilities
- Provide professional secretarial support and personal assistance to the Chief Representative of the company.
- Support the Expatriate Human Resources & General Affairs Department with entertainment and security management tasks.
Key Responsibilities
The Administrative Assistant will assist with:
- Arranging meetings and managing diaries for senior management (SM).
- Organising business and personal trips for SM within and outside the UK.
- Meeting and greeting high-profile customers and guests of SM.
- Managing budgets, accounts, bookkeeping, and processing expenses for SM.
- Organising lunches, dinners, parties, and receptions.
- Booking golf club memberships, managing logs, bookings, fees, and expenses.
- Handling customer and client hospitality arrangements, including hotel bookings, transportation, gifts, and golf bookings.
- Managing activities related to Japanese societies and social activities involving the company in the UK, such as Nippon Club, Japanese school, JCCI, Sanyuu-Kai, and Japan Society.
- Advising on and booking venues for functions.
- Acting as an intermediary among staff, customers, and SM.
- Supporting EUAJA HR department with entertainment and security tasks.
- Managing car lease and chauffeur services.
- Providing support to the Personal Assistant to the Managing Director as needed.
Skills
- Professional, flexible, and well-organized with initiative.
- High literacy and numeracy skills.
- Excellent communication skills in English.
- Proficiency in Word, Excel, PowerPoint, and effective email communication.
Open-minded, respectful, and a team player.
The client is based in St. Paul's, London.
This is a 3-day in-office position.
The salary is circa £40K plus overtime. Please send your CV in Word format, including your salary expectations and notice period.