Admin Inventory Control

Position Summary

Perform a wide variety of duties to maintain and control accurate levels of inventory in grocery and perishable warehouses. This includes the evaluation, research of complex inventory discrepancies, and entering of data information into warehouse systems, coordinating transfers, working with claims, prioritizing loads, coordinating the yard, mail in POD paperwork, coordinate product recalls, assisting with scheduling, waving, lumper fees and bank deposits, training new IC associates, error form and database maintenance, equipment audits. The role is also responsible for auditing of outbound cases to retail stores, technical support to receiving and shipping departments, and exchange of information as needed with customers in retail, merchandising, trucking, and distribution.

Principle Duties and Responsibilities (essential functions)

Coordinate inventory for transfers and complete corresponding paperwork

Assisting with claims from stores and suppliers. Assisting with providing proof of delivery upon request.

Coordinating and prioritizing the work in the yard

Daily reporting to management of IB receiving and IC compliance

Collect, organize and mail in POD / BOLs / ASNs every week

Coordinate product pulls and documentation for recalls

Assist with scheduling

Waving during the day if needed

Collecting, verifying, documenting, auditing, and preparing lumper fees for deposit to bank

Help train and instruct new IC associates

Filling out error sheets, updating and maintaining the database for accountability

Equipment audit

Assist with cubiscan and TI/HI maintenance

Execute and maintain processes for inventory department independently or without supervision

Able to perform complex research and analysis to identify, diagnosis, and resolve problems

Apply and execute leadership responsibilities within the team or group

Communicate and contact business partners and customers outside of the campus and address concerns in a positive manner

Maintain accurate inventory of all departments within the campus

Perform quality control and auditing responsibilities

Perform perpetual cycle counts and all supplemental count requirements within established time frames

Monitor warehouse damage and initiate resolution

Notify appropriate department leads for product discrepancies

Utilize reports to assist campus in investigating and expediting issues related to inventory discrepancies and audit results

Maintain accurate, organized files for all department responsibilities for efficient access to necessary information

Perform daily warehouse responsibilities in areas related to shipping, receiving and/or inventory management within established time frames.

Make recommendations for modifications to procedures or processes impacting their work group or campus that will maximize efficiency, productive, and reduce costs.

Ensure compliance with company standards in the areas of accuracy, safety and productivity.

Understand Food Safety handling techniques, practices and expectations for the work environment.

Assign items select slots based on the strategy of achieving retail and distribution operational productivity while ensuring the safety of associates and product

• Maintain integrity of slotting strategy through analysis and continual alignment of slot profiles with item velocity.

Knowledge

Expert knowledge with WMS and supporting systems

Seasoned knowledge of inventory practices, procedures and research techniques

Working Knowledge of Microsoft Office Programs

Skills

Excellent customer service, communication, verbal and written skills

Demonstrate effective and successful leadership skills by producing positive results in the maintaining of accurate inventory

Abilities

Meet production standards set by the company

Read and understand written and numeric product identifiers

Must be able to work needed schedule to perform assigned duties

Proficient use of computer for data entry and research purposes

Highly motivated, self-starter and team player with strong attention to detail and the ability to prioritize multiple task in a fast-paced environment

Reach, stoop, bend and lift up to and including 60 lbs.

Stand for long periods of time

Work in a warehouse environment with varying conditions (i.e. cool temperatures, concrete floors, powered industrial trucks)

Education

High School education

Certified on a powered industrial equipment where applicable

Experience

3+ years experiences in Inventory Management Operations or job functions

Familiarity/experience in a distribution environment preferred

(Given and/or received)

Supervision Received

How frequently/closely is the work reviewed? Are there specific procedures outlined?

• Work and task assigned are reviewed routinely

Supervision Given

What kind of and how many positions, directly or indirectly, are supervised?

• Individual Contributor, indirectly supervises staff of approximately 7-20 associates

The statements contained herein reflect general details as necessary to describe the principle functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.