Admin & Fiscal Support Specialist

Location : Pearl City, HI
Job Type: Full-Time Permanent
Job Number: 6
Department: Leeward Community College - Admin Director's Office - Business Office
Opening Date: 03/20/2025
Closing Date: 4/3/:59 PM Hawaii
Position Number
Description

Title: Admin & Fiscal Support Specialist
Position Number:
Hiring Unit: Administrative Services
Location: Leeward Community College
Date Posted: 03/20/2025
Closing Date: 04/03/2025
Band: A
Salary:
Additional Salary Information: PBA; minimum $4,307/mo.
Full Time/Part Time: Full Time
Month: 11-month
Temporary/Permanent: Permanent

Other Conditions: General funds, to begin approximately 05/25 pending availability of funds and actual staffing requirements.

Duties & Responsibilities:
( denotes essential functions)

1. Under general supervision, responsible for providing support with detailed and routine cashiering functions for the college, ensuring accurate and efficient handling of financial transactions.
2. Responsible for the daily collection of tuition, fees, campus activity funds, and both external and internal accounts receivable. Records and reconciles all cash, check and credit card deposits and addresses discrepancies as necessary.
3. Analyzes student's accounts in Banner and provides expertise and assistance in-person, over the phone, and online with inquiries regarding tuition, fees, payments, refunds, financial holds, and related account issues. Resolves fiscal/administrative issues with students, parents, University System personnel and scholarship agencies and makes necessary adjustments.
4. Reviews, reconciles and approves cash and credit card deposits for other departments utilizing KFS, and follows up on any unrecorded deposits.
5. Serves as the Business Office Change Fund Custodian and performs weekly cash count. Certifies change fund cash counts for various departments and conducts unannounced cash counts.
6. Assist with reviewing, auditing, and posting all student-related credit refunds. Interprets the BANNER system procedures, analyzes problems, and maneuvers the system to maximize solutions.
7. Participates in BANNER conference calls meetings to stay updated on current policies, informing supervisors of changes in cash management and to provide input for improvements or settle problem issues.
8. Assists in maintaining BANNER the student information system (ex. BANNER) rules, detail codes, and updates to registration guides and catalogs.
9. Responsible for the maintenance of all account receivables for the college.
10. Oversees the collection and processing of all external customer accounts receivable payments and deposit reconciliation. Follows up on late payments, makes necessary adjustments, recommends accounts for tax set-off, assigns delinquent accounts to a collection agency, and implements processes for writing off uncollectible accounts.
11. Responsible for third-party billings using a financial management system (ex. Kuali Financial System), various military portals or other billing software, ensuring timely processing and accurate account coding in accordance with billing requirements to maintain proper cash flow.
12. Responsible for preparing Internal Billings (IB), recording expenses and revenues accurately utilizing information provided by the departments.
13. Conducts training on updates to policies and procedures.
14. Hires, supervises, and trains student employees as required.
15. Act on behalf of the supervisor in their absence.
16. Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in business administration and 1 year of progressively responsible professional experience with responsibilities for accounting or business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of accounting or business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business management.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of financial accounting or business management.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
8. Demonstrated understanding and experience with financial systems.
9. Demonstrated ability to manage work priorities and projects.

Desirable Qualifications:

1. Experience in cashiering.
2. Experience in accounts receivable.
3. Experience in financial management in higher education.
4. Knowledge of State, higher education and Federal administrative policies and procedures.
5. Knowledge of Kuali Financial System (KFS).
6. Knowledge of Banner Student Information System.

Application Submission: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents:

1. Cover letter explaining how you meet the minimum and desirable qualifications,

2. Resume,

3. Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted.) All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) NOTE: Transcripts must be attached to receive credit for degree(s).

Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birthdate on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.

If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries:

Leeward Community College

Human Resources Office

EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: