Admin & Fiscal Support Spec,

Salary: See Position Description
Location : Honolulu, HI
Job Type: Full-Time Permanent
Job Number: 1
Department: University of Hawai'i at Manoa - William S. Richardson School of Law - Instruction
Opening Date: 05/27/2025
Closing Date: 6/10/:59 PM Hawaii
Position Number
Description
Title: Admin & Fiscal Support Spec,

Hiring Unit: SCH OF LAW, INSTRUCTION, INSTRUCTION

Location: UH at Manoa

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent
Duties and Responsibilities

1. Responsible for providing administrative, technical, program, and fiscal support for the law faculty including their centers and programs in coordination with the Associate Dean for Academic Affairs and Director of Administrative Services.

2. Prepares and processes faculty paperwork including, travel requests, completions, scheduling and purchasing of tickets, and ensures that faculty expenses are tracked and paid out of appropriate accounts.

3. Maintains and updates program web pages with faculty content such as biographies and scholarship.

4. Provides direct program administrative services. Interpret Federal, UH, State and private rules and regulations to procure goods and services for grants and student programs, which include, but are not limited to, Law Review, Bar Preparation, Moot Court competitions, Ulu Lehua Scholars, Pacific-Asian Legal Studies, and Clinical program.

5. Provides administrative support to grants received from agencies such as the U.S. Dept. of Justice, the Hawaii Justice Foundation, and state and city agencies who provide a multitude of services and programs for the local community.

6. Establishes and maintains management systems for faculty correspondence, teaching, and related communications.

7. Prepares, processes, and maintains faculty spending and related records, in accordance with University fiscal policies, including travel, reimbursement, and payments.

8. Collects data to prepare various reports relating to operations, administration, academics, and program support. Assists faculty to prepare project, committee, and program reports, minutes, and proposals.

9. Provides extended grant management for sponsored projects (i.e. budget creation, purchasing, procurement, and closeout).

10. Acts as liaison to maintain the faculty and faculty support offices, including coordinating building maintenance, keys, and room reservations with various departments.

11. Works directly with Principal Investigators & makes recommendations for the administration of select sponsored projects. Contacts sponsors & system support offices such as the Office of Research Services & Research Corporation of the University of Hawai i.

12. Manages faculty and faculty support offices' inventory of supplies and furniture. Prepares and issues purchase orders, requisitions, invitations to bid, requests for quotations, and related responsibilities.

13. Coordinates with faculty who are eligible for promotion, tenure, or sabbatical with the forms and procedures in compliance with University policies and procedures.

14. Keeps abreast of changes to the UHPA collective bargaining contract and UH academic policies and procedures to assist faculty who are eligible for promotion, tenure, or sabbatical.

15. Assists faculty on fiscal aspects of projects, preparation of budgets and project proposals for grants, contracts, programs, and committees. Supports faculty in use of web services, such as Laumaku, for course materials and communications with students.

16. Posts information to class websites, finalizes exams, assists in mass mailings, compiles dossiers, creates forms, archives websites. Assists faculty in distribution and publications of scholarship and research.

17. Works with Law School's Information Technology Department in purchasing, maintaining, and upgrading computers, software, printers, scanners, and other equipment.

18. Builds and establishes strong communications with the Events Office, Special Projects Office, Fiscal and Personnel Office, and students to promote and support faculty and program initiated events.

19. Other duties as assigned

Denotes Essential Functions
Minimum Qualifications

1. Possession of a baccalaureate degree in business administration, education, social science, communication, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for program administrative support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of fiscal and personnel administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of academic administration.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7 Demonstrated ability to operate a personal computer and apply word processing software.

8. Ability to work occasionally outside of normal working hours, including evenings, weekends, and holidays, as needed for program priorities.
Desirable Qualifications

1. Experience in higher education and assisting faculty members familiar with UH portals.

2. Experience in the legal profession.

3. UH experience in administering sponsored projects and handling fiscal processes, including travel, payments, and reimbursements.

4. Knowledge of RCUH policies and procedures.
To Apply:

• Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school.

Note: If you have not applied for a position before using NeoGov, you will need to create an account after clicking on the "APPLY" button.
Inquiries: Pauline Fagan,

EEO, Clery Act, ADA
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