Admin & Fiscal Support Spec

Salary: See Position Description
Location : Honolulu, HI
Job Type: Full-Time Permanent
Job Number: 3
Department: University of Hawai'i at Manoa - William S. Richardson School of Law
Division: Library
Opening Date: 04/11/2025
Closing Date: 4/25/:59 PM Hawaii
Position Number
Description
Title: Admin & Fiscal Support Spec

Position Number:

Hiring Unit: SCH OF LAW, LIBRARY, LIBRARY

Location: UH at Manoa

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent
Duties and Responsibilities

1. Provides professional administrative, fiscal, and personnel support, assistance, and coordination for the Law Library.

2. Assists the senior Library staff with collecting program data, reviewing/analyzing the administrative and operational issues, preparing reports, correspondences, other pertinent documents and identifying areas of concern.

3. Defines and develops new, or revises current departmental policies/procedures/systems related to security and emergency management for the Law Library.

4. Prepares, coordinates, and executes personnel related documents such as faculty promotion, tenure, sabbatical & other documents ensuring propriety & compliance with applicable laws, policies, procedures, rules & regulations.

5. Assists with procedures and hiring of Law Library personnel.

6. Prepares, coordinates, and executes fiscal related documents such as requisitions, purchase orders, RFQ's, travel and other documents ensuring propriety & compliance with applicable laws, policies, procedures, rules & regulations.

7. Clears vendors for Law Library projects ensuring propriety & compliance with UH Procurement policies and procedures.

8. Under the Director's supervision manages building and facilities matters to ensure day-to-day operations run smoothly and interfaces with the UH Work Coordination Center.

9. Assists the Director with the planning and coordination of daily events, meetings, training sessions, etc., including preparation and execution of memorandums, reports, agendas, meeting minutes, notices, manuals, etc., and maintains the Law Library's calendar.

10. Greets visitors and arranges appointments on behalf of the Library Director.

11. Plans, coordinates and/or manages Law Library's information flow including serving as the initial intake point for face-to-face, written, email, and/or telephone requests and manages mail services.

12. Develops, maintains, and updates a database and/or spreadsheet or other applicable software program used to increase the efficiency of the Director's office, designs filing systems and generates applicable reports.

13. Maintains library Inventory of supplies and furniture and procures library and staff supplies by consulting appropriate vendor catalogs and other resources.

14. Supports Law Library Faculty in creating, maintaining, and updating systems for online course materials.

15. Post information lo class websites, acquires materials for course reserves, finalizes exams, and maintains student files.

16. Maintains and updates the content of Law Library Faculty's web pages, biographies, catalog materials, and scholarship.

17. Other duties as assigned.

Denotes Essential Functions
Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration, Education, Social Science, Communication, or related field and 1 year of progressively responsible professional experience with responsibilities for program or office administration; or any equivalent combination of education and/or professional work experience that substantially meets the required education, knowledge, skills and abilities indicated.

2. Functional knowledge of principles, practices and techniques in the area of program or office administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program or office administration management.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of program or office administration.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, spreadsheet and presentation software.
Desirable Qualifications

1. Knowledge of UH and RCUH Policies and Procedures.

2. Demonstrated ability to use database software as well as familiarity working with online forms and systems.

3. Prior work experience in an institution of higher education, preferably a Law School.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school.

Note: If you have not applied for a position before using NeoGov, you will need to create an account after clicking on the "APPLY" button.
Inquiries: Vicki Szymczak,

EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: