Admin Asst Sr Healthcare/ Intermediate
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Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities As a member of the Department of Surgery, this individual will provide high-level administrative support to the Departments leadership team and will be responsible for comprehensive administrative support as described below:
Administrative Support
- Provide administrative support to Surgery Administration faculty and staff, including serving as back-up for the Executive Assistant to the Chair of Surgery and Chief Department Administrator
- Manage complex calendars and provide schedule management within Microsoft Outlook for Surgery Administration staff and faculty, including responding to frequent changes in schedule
- Coordinate numerous meetings, including both in-person and Zoom, within the Department and/or with external parties/affiliates
- Prepare and submit travel arrangements on behalf of Surgery Administration staff and faculty
- Assist faculty with correspondence, maintain CV, Elements, Zoom, biosketches and other support
- Assist with written materials (e.g. letter writing) for content and grammatical correction ensuring that deadlines are met, and all materials required are correctly assembled Lead, manage, and execute special projects
- Assess and handle highly-sensitive and confidential matters with discretion and integrity
- Will involve regular on-site and remote work, with some rare instances of evening and weekend needs
- Perform other related duties, as assigned
Office Duties
- Manage all aspects and activities of the Department of Surgery's Grand Rounds
- Assist with event coordination, as needed, including reserving meeting rooms and arranging catering and AV needs
- Accountable for oversight of the Administrative Suite Aspects such as: ensuring supplies are stocked, mail is sorted and distributed, and office equipment is functional Participate in team meetings and assist team members
- Complete administrative financial tasks, such as P-Card reconciliation, Concur expense reports, processing purchase orders/invoices, etc.
Required Qualifications Senior Level:
- High school diploma or equivalent
- 4 years progressively responsible administrative experience
Intermediate Level:
- High school diploma or equivalent
- 2-4 years progressively responsible administrative experience
Both:
- Proven ability to prioritize, have exceptional organizational skills, meet deadlines, and produce detailed and accurate work
- Demonstrated ability to work successfully within a team and also independently and exercise good judgment
- Proficient with Microsoft 365, including Outlook and Word, as well as Zoom and the ability to effectively learn and leverage new tools and programs
- Proven ability to assess and handle highly sensitive and confidential matters with discretion and integrity
- Excellent written and oral communication skills; strong interpersonal skills
Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes .
Underfill Statement This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement The University of Michigan is an equal employment opportunity employer.
Job Detail Job Opening ID 262457
Working Title Admin Asst Sr Healthcare/ Intermediate
Job Title Admin Asst Sr Healthcare
Work Location Ann Arbor Campus
Ann Arbor, MI
Modes of Work Hybrid
Full/Part Time Full-Time
Regular/Temporary Regular
FLSA Status Nonexempt
Organizational Group Medical School
Department MM Surgery Department
Posting Begin/End Date 4/16/2025 - 4/23/2025
Career Interest Administration
Healthcare Admin & Support
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