Job Summary: We are seeking a detail-oriented and experienced Administrative Support Specialist to join our team. The ideal candidate will have 5-10 years of experience, particularly in data entry and accounting functions. This role involves creating purchase orders (POs), assisting with billing and invoicing, managing office supplies, and supporting other administrative duties within the office. The role requires familiarity with tools such as Coupa and Oracle and a background in accounting or banking is highly preferred. The position is based at our Parma, OH location.
Key Responsibilities: - Create and manage purchase orders (POs) as needed.
- Assist with billing and invoicing tasks, ensuring accuracy and timely completion.
- Manage office supplies inventory, ensuring that stock levels are maintained and ordering supplies as necessary.
- Handle various administrative tasks within the office, including ordering and refilling coffee, maintaining office equipment, and ensuring smooth day-to-day operations.
- Support office staff with administrative duties and maintain organizational efficiency.
- Navigate and utilize tools like Coupa and Oracle for administrative and financial functions.
Required Qualifications: - 5-10 years of experience in administrative support, data entry, or accounting.
- Strong background in data entry and invoicing/billing processes.
- Experience with POs (Purchase Orders) and general administrative office duties.
- Familiarity with financial tools such as Coupa and Oracle is highly preferred.
- Detail-oriented with strong organizational skills and the ability to multitask efficiently.
- Ability to navigate office software and systems with ease.
Preferred Qualifications: - Experience or background in personal banking or accounting is highly preferred.
- Previous experience handling office supply inventory or similar administrative tasks.
- Candidates with a background in accounting or finance will be considered a strong fit.
Worksite Information: - Location: 5575 Venture Drive, Unit A, Parma, OH 44130, United States.
- Onsite position with parking provided.
- Dress code: Business Casual.
- COVID Requirements: None.