Admin Assistant

Salary : $33,300.80 Annually
Location : Marshall, TX
Job Type: Full-Time
Job Number:
Department: Economic Development & Strategic Initiatives
Division: Tourism & Economic Development
Opening Date: 04/21/2025
Closing Date: 5/5/2025 5:00 PM Central

Description

WORK LOCATION: Downtown Business Development Center, 110 S. Bolivar St, Marshall, TX 75670

WORK SCHEDULE: M - F 8:00am - 5:00pm
FLSA: NON - EXEMPT
REPORTS TO: Tourism & Main Street Administrator

SUPERVISES: Non - Supervisory Position

DEFINITION: Reporting to the Tourism & Main Street Administrator, responsible for providing technical and administrative support in the management of Economic Development & Strategic Initiatives office functions, particular those related to Tourism & Main Street.
Examples of Duties

ESSENTIAL AND RELATED FUNCTION STATEMENTS:
Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Provide comprehensive administrative and secretarial support to the Tourism and Main Street divisions within the Office of Economic Development & Strategic Initiatives, with a primary focus on Tourism & Main Street functions. Offer additional support to the Department Director as needed.
• Manage incoming communication by answering phone calls, logging inquiries, and responding promptly to citizen questions, concerns, and complaints.
• Organize, maintain, and update department and division files and records to ensure efficient access and compliance with relevant regulations.
• Efficiently manage department mail by picking up, sorting, and delivering correspondence in a timely manner.
• Process invoices, purchase orders, and other financial documentation accurately to ensure seamless operations.
• Enter employee timesheets, prepare bi-weekly payroll reports, and ensure accurate and timely payroll processing
• Assist with budget preparation and tracking to ensure alignment with departmental goals and available resources.
• Support the creation, distribution, and tracking of marketing and promotional materials to enhance the department's public outreach efforts.
• Perform additional duties as needed to ensure the smooth operation of the department and support team goals.

Typical Qualifications

Minimum Qualifications:
Education and Experience:
A high school diploma or equivalent, with at least two years of progressively responsible administrative or secretarial experience. Some college experience is preferred.

Knowledge, Skills, and Abilities:

• Proficient in office software applications, including word processing, spreadsheets, and email.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees, the public, and external stakeholders.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with basic financial processes such as invoicing and purchase orders.
• Ability to work independently and as part of a team, demonstrating flexibility and a proactive approach to identifying and addressing issues.

Licenses or Certifications:
Possession of a valid driver's license
Comprehensive Benefits Package for Full-Time Employees We are proud to offer a robust and competitive benefits package designed to support the health, well-being, and financial security of our team. Our benefits include:

• Health Insurance:
  • 100% employer-paid coverage for employees.
  • Access to a comprehensive network of providers and services.
• Dental Insurance:
  • 100% employer-paid coverage for employees.
  • Includes preventive care, basic services, and more.
• Vision Insurance:
  • Affordable coverage for routine eye exams, glasses, and contacts.
• Retirement Benefits:
  • Texas Municipal Retirement System (TMRS) with an impressive 2:1 employer match to help you secure your future.
• Deferred Compensation Plan:
  • Additional retirement savings opportunities with employer contributions.
• Generous Paid Time Off (PTO):
  • Vacation leave to recharge and relax.
  • Sick leave for when you need time to recover or care for a loved one.
  • 12 paid holidays, to spend time with family and friends.

01

Do you have a valid drivers license?

• Yes
• No

02

How many years of general office experience do you have?

• No experience
• Less than 1 year of experience
• 1 year but less than 2 years of experience
• 2 years but less than 3 years experience
• 3 or more years of experience

03

Do you have a High School diploma or GED?

• Yes
• No

Required Question