Position Overview:
The Passthrough Accounts Receivable (AR) Specialist's primary focus will be to assist the Accounts Receivable Manager in tracking, validating, and reconciling passthrough costs incurred on behalf of customers and ensuring timely and accurate invoicing. This entails reviewing customer contracts for eligible reimbursable costs, reconciling general ledger accounts where these costs are paid to the vendor and subsequently invoiced to the customer, and working with third-party processing vendors. In addition, the AR Passthrough Specialist will support customers and their processing entities with billing questions.
Responsibilities:
- Contract Analysis: Analyze customer contracts for the ability to invoice for reimbursement.
- Invoice Preparation: Prepare accurate customer invoices based on accounts payable transactions.
- Billing Information Management: Focus on detailed billing information related to service periods, billing amounts, and general ledger accounts.
- Vendor Billing Processing: Process monthly third-party vendor billing upload.
- Billing Explanations and Resolution: Provide third-party processors with billing details on new accounts and resolve account transaction concerns.
- General Ledger Reconciliation: Reconcile passthrough general ledger accounts in collaboration with accounts payable.
- Internal Department Cross-Collaboration: Coordinate with internal departments to ensure detailed invoice support is provided to third-party vendors and customers.
- Customer Service: Interact with customers and their payment processing entities to reconcile accounts.
- Customer Applications Processing: Process customer receipts/cash applications in the accounting system.
- Aging Reports Review: Continuous review of customer passthrough aging reports.
- Process Automation: Optimize the passthrough process through automation.
- Ad Hoc Duties: Undertake additional responsibilities and tasks as needed to support the dynamic needs of the accounts receivable team.
Qualifications:
- Bachelor's degree in Accounting or Finance preferred.
- 3+ years of experience in accounts receivable, billing, or related financial roles; experience in the telecommunications industry is a plus.
- Experience with project-based billing and reconciliation.
- Proficiency in Microsoft tools; Excel (XLOOKUP and Pivot Tables), Word, Outlook.
- Experience using ERP systems, Microsoft F&O a plus.
Skills:
- Accounting Expertise: Understanding of accounting principles and concepts.
- Adaptability: Able to thrive in a fast-paced business environment.
- Communication Skills: Exceptional written and oral communication skills to interface with external and internal clients.
- Contract Review Expertise: Experience reviewing customer contracts preferred.